Public Records Specialist

Pinellas County Sheriff’s Office is seeking a Public Records Specialist to join our Public Records Processing Unit. This position plays an important role in promoting transparency and public trust by ensuring public records requests are processed accurately, efficiently, and in compliance with Florida law. In this role, you will manage a caseload of public records requests, research and compile records from across the agency, apply your knowledge of Chapter 119 Florida Statutes, and carefully review and redact exempt or confidential information before release.
 

The ideal candidate is highly organized, detail-oriented, and able to balance multiple priorities while meeting deadlines in a fast-paced environment. They possess strong research and problem-solving skills, communicate effectively with both internal and external customers, and take pride in producing accurate work. Experience with public records law, records management, legal compliance, or a related field is beneficial. The successful candidate understands the importance of transparency, confidentiality, and professionalism and enjoys work that requires critical thinking, sound judgment, and attention to detail.

This position offers the opportunity to perform meaningful work behind the scenes that directly supports the Sheriff's Office mission while serving citizens, media representatives, attorneys, and other agencies seeking access to public records.

This position is scheduled Monday-Friday, 8:00am-4:30pm.

Consideration given for relevant experience.

The background investigation process may take up to 6 weeks depending upon the complexity of the applicant's background and position for which they've applied.

Job Description: 
Under the general direction of the Public Records Processing Unit Manager, performs responsible and moderately difficult, routine work pertaining to public records requests and technical clerical activities. Member makes work decisions based on experience and knowledge, but refers the more difficult and complex problems to the Senior Public Records Specialist for decision. Work is reviewed through observation and results obtained.

SUPERVISES OTHERS: No

Applies strong working knowledge of Chapter 119 Public Records of the Florida Statutes

• Builds files in order to properly and accurately log and document incoming public record requests
• Promptly acknowledges all public record requests
• Researches and compiles agency records from various entities within the Sheriff’s Office
• Redacts exempt and confidential information according to Public Record Law
• Keeps accurate records of all requests and correspondence as well as records provided in response to public record requests
• Monitors caseload actively to ensure timely processing of all requests
• Regular and reliable attendance is required as an essential function of the position
• This position may be considered essential and, in the event of an emergency or natural disaster, may be required to report to work
• Participates in Sheriff’s Office recruitment and community relations activities as directed

This list is not intended to be all-inclusive and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary.

Qualifications:

• Graduation from an accredited college or university with an Associate Degree in Business Administration, Public Administration, Criminal Justice or related field
• Two (2) years’ experience with public records law or related field
• Or equivalent combination of education and experience
• Must possess a valid Florida driver’s license

Knowledge, Skills, and Abilities:

• Ability to effectively communicate with the public, other agencies, and staff
• Ability to multitask and prioritize work assignments
• Ability to operate equipment and instruments utilized in meeting job requirements and operational responsibilities
• Considerable knowledge of modern office business equipment and computer operations practices and procedures
• Knowledge of state statutes, laws, and ordinances
• Ability to complete accurate work while meeting deadlines
• Ability to keep good records
• Time management, organizational, and problem solving skills
• Strong attention to detail
• Ability to effectively and courteously interact with the public and fellow members
• Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace

Physical Abilities:

The physical abilities listed below are estimates of time spent during a typical work day to perform essential functions and responsibilities. Members in this position may be required to:
 

• Sit up to 7 hours per day
• Occasionally lift up to 20 lbs.
• Occasionally bend, squat and reach