Office & Warehouse Associate

We are looking for a versatile and practical person to join our team as a Office & Warehouse Operations Associate.

About the company and the role:

VetNova Animal Health is a Spanish startup in full international expansion, and we are looking for a key boots-on-the-ground team member. If you are motivated by a startup environment and role variety, this position is perfect for you: you will balance hands-on tasks in our local warehouse (receiving and preparing orders) with daily administrative support and direct coordination with our headquarters in Spain.

If you are looking for an active, varied job in an exciting international startup environment, we want to meet you!

What would you do?

Administration & Office:

• Financial Operations: Manage invoicing, purchase orders, collections, and provide support for office budgeting and expense tracking.
• Office Administration: Handle phone calls, emails, visitors, and ensure office supplies are consistently stocked.
• Reporting & Analysis: Prepare and learn to analyze sales reports and other strategic documents to support management decision-making.
• HR: Assist with the implementation of personnel management and HR practices in accordance with company guidelines.

Warehouse Operations & Logistics Management:

• Orders preparation: Domestic and International.
• Operations Oversight: Manage the full product lifecycle, including receiving, optimized storage, and order fulfillment in a safe and efficient manner.
• Inventory Control: Conduct regular inventory audits and ensure adequate stock levels to meet demand.
• Purchasing & Technical Supplies: Manage the procurement of specialized materials (labels, warehouse supplies) and product-related materials.
• Safety & Compliance: Maintain a clean and organized warehouse while ensuring compliance with all applicable safety regulations.

International Support & Coordination:

• Process Alignment: Coordinate and ensure that administrative processes accurately and efficiently comply with international shipments.
• Cross-Department Liaison: Act as the key link between headquarters in Spain, International Department and Domestic office.
• Systems & IT Support: Serve as the primary point of contact with the IT team to ensure technological alignment and the proper functioning of digital tools.

What are we looking for?

• Education: Business Administration associate degree or in a related field.
• Languages: Fluency in both English and Spanish.
• Some experience is preferred but not required.
• Committed and dependable.
• Hardworking and motivated.
• Comfortable taking on new challenges.
• Positive attitude and enjoyment of work.
• Resourceful and solution oriented.

What do we offer?

• A stable position in a growing international startup.
• Monday through Friday schedule.
• Eligibility for paid time off (PTO) and health insurance following completion of the introductory period.