Executive Assistant

A fast-growing software engineering company is seeking a highly organized and proactive Executive Assistant to support its CEO and senior leadership team. This fully remote role is ideal for someone who thrives in a fast-paced technology environment and enjoys helping executives stay focused on strategic priorities while ensuring day-to-day operations run smoothly.
 

🚀 Role:

🔹 Manage complex executive calendars, meetings, and scheduling across multiple time zones.

🔹 Coordinate domestic and international travel arrangements, itineraries, accommodations, and expense tracking.

🔹 Prepare and organize reports, presentations, executive communications, and business documents.

🔹 Serve as a key point of contact for internal teams, clients, partners, and stakeholders.

🔹 Track action items, meeting outcomes, deadlines, and project deliverables.

🔹 Support cross-functional collaboration between leadership, engineering, product, and operations teams.

🔹 Coordinate company events, workshops, team meetings, and executive engagements.

🔹 Conduct research, compile information, and prepare summaries to support executive decision-making.

🔹 Manage confidential information with professionalism, discretion, and integrity.

🔹 Identify process improvements and help optimize operational efficiency across the organization.
 

✅ Requirements:

🔹 3+ years of experience as an Executive Assistant, Executive Administrator, Operations Coordinator, or similar role.

🔹 Proven experience supporting CEOs, founders, executives, or senior leadership teams.

🔹 Exceptional organizational, multitasking, and time management abilities.

🔹 Strong written and verbal English communication skills.

🔹 Advanced proficiency with Google Workspace and Microsoft Office applications.

🔹 Experience using collaboration and productivity tools such as Slack, Zoom, Notion, Asana, ClickUp, Trello, or Jira.

🔹 Ability to manage multiple priorities and coordinate schedules across different time zones.

🔹 Strong attention to detail and commitment to delivering high-quality work.

🔹 Comfortable working independently in a remote environment.

🔹 Experience handling confidential information and sensitive business matters.

🔹 Familiarity with technology, SaaS, software development environments, or startup ecosystems is highly preferred.

🔹 Experience with AI productivity tools such as ChatGPT, Claude, Gemini, or similar platforms is a plus.
 

🎁 Benefits:

🔹 100% remote work flexibility.

🔹 Opportunity to work directly with experienced founders and executive leaders.

🔹 Exposure to fast-growing technology and software engineering businesses.

🔹 Long-term contractor opportunities with consistent client engagement.

🔹 Flexible work environment with autonomy and ownership.

🔹 Professional growth through involvement in strategic business initiatives.
 

💰 Salary Range:
Competitive compensation based on experience and client requirements.
 

🛠 Skills Keywords:

Executive Assistant, Executive Support, Calendar Management, Travel Coordination, Operations Coordination, Administrative Support, Project Coordination, Google Workspace, Microsoft Office, Slack, Zoom, Notion, Asana, ClickUp, Trello, Jira, Executive Communications, Remote Work, Startup Operations, SaaS, Software Engineering, AI Productivity Tools, Organizational Skills, Time Management, Stakeholder Management.