Contract-Term HR Intern

American Realty Advisors, LLC (ARA) is one of the largest privately held private equity institutional real estate investment managers in the United States, with over $11 billion in assets under management as of June 30, 2025. ARA invests on behalf of institutional investors through core and value-add real estate funds and separate accounts, targeting industrial, office, multi-family, and retail assets nationwide through direct equity, hybrid debt, mezzanine, and preferred equity structures.

This role is based in ARA’s downtown Los Angeles office, so the candidate will be expected to be a resident of Southern California and commute to the office 5 days per week.

THE ROLE

The Contract-Term HR Intern provides administrative and coordination support for the recruiting and new hire onboarding process focused on candidate logistics, interview coordination, pre-employment processing, and new-hire readiness.

This role is designed for a temporary intern who is organized, professional, detail-oriented, and comfortable handling confidential information. The position supports the HR team and hiring managers by helping create a smooth candidate experience and an efficient onboarding process from job posting through first day setup.

ESSENTIAL FUNCTIONS

Recruiting Support 

• Assist with posting jobs on internal and external recruiting platforms and monitor openings for accuracy and completeness.
• Help review incoming applications against minimum qualifications and route candidates to the appropriate HR team member or hiring manager.
• Coordinate interview scheduling, including calendars, confirmations, candidate communications, and meeting logistics.
• Prepare interview packets, candidate summaries, and other recruiting materials as needed.
• Support candidate communications throughout the recruiting process to ensure timely follow-up and a positive candidate experience.
• Assist with sourcing candidates through job boards, LinkedIn, employee referrals, and other approved channels.
• Help maintain recruiting records in the applicant tracking system and update templates, statuses, and candidate notes for accuracy.
• Support reference checks, background check initiation, and related pre-employment steps in coordination with HR.

Onboarding Support 

• Prepare and send onboarding communications to new hires, including welcome emails, new-hire instructions, and required pre-start information.
• Assist with collecting and tracking onboarding paperwork and ensure forms are completed on time.
• Coordinate new-hire orientation schedules, first-day logistics, and meetings with key team members.
• Help assemble new-hire packets and onboarding materials and ensure documents, policies, and forms are current.
• Track onboarding milestones, including offer acceptance, background check completion, document collection, and start-date readiness.
• Partner with HR and internal departments to help ensure workstations, system access, badges, and other new-hire needs are requested before start dates.
• Maintain organized digital and physical employee files in accordance with company procedures and confidentiality expectations.
• Help audit candidate and new-hire records for completeness and accuracy.

CANDIDATE QUALIFICATIONS

• Currently pursuing or recently completed a bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field.
• Prior internship, campus leadership, administrative, customer service, or office experience preferred.
• Demonstrated interest in learning employment law, hiring processes (recruiting / talent acquisition), and HR operations best practices.
• Strong organization, attention to detail, and follow-through.
• Able to manage multiple priorities and work effectively in a fast-paced office environment.
• Discreet and professional when handling sensitive and confidential information.
• Collaborative, with a strong customer-service mindset.
• Clear written and verbal communication skills.
• Proficient with Microsoft Office and standard business systems.

COMPETENCIES

The ideal candidate for this role will exhibit competency in the areas listed below. At ARA, we see possessing these traits as vital to the success of the position:

Creative Thinking – An innovative thinker who translates thoughts into actionable items.

Works Collaboratively – A team player with a commitment to achieving objectives through collective action and communication.

High Energy – Thrives in a fast-paced, dynamic environment where multi-tasking is essential.

Models Our Values – Conducts daily business and interactions with mindfulness to reflect ARA’s culture and promote its values and standards.

Results Driven – Outperforms expectations and promotes the firm’s competitive advantage through an analytical and context-driven approach to problem-solving.

JOB SPECIFICATIONS

• Temporary contract-term internship, expected end date: 1/31/2027.
• Hourly, non-exempt position at $20/hour.
• Open to art-time or full-time availability, with an expected minimum schedule of 20 hours/week up to 40 hours/week.
• Ability to work on-site in the Downtown Los Angeles office.

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Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

American Realty Advisors is committed to equal employment opportunity. We do not discriminate based on an individual’s race and associated traits, sex, gender, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, sexual orientation, gender identity and expression, age, genetic information, military, and veteran status, or any other basis prohibited by law state or federal law. This policy governs all aspects of employment at American Realty Advisors, including hiring, assignments, training, promotion, compensation, employee benefits, employee discipline and discharge, and all other terms and employment conditions.

ARA considers for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance No. 184652.