Administrative Assistant

Overview: What is the Age Lab? 
The Age Lab is a company started in Newport Beach by Vic Rakhshani. Vic Rakhshani is a former professional athlete (NFL), a USC alumni, and has been on the cutting edge of sports, health, and regenerative medicine since 1983. For the last four decades, Vic Rakhshani has been one of the most highly reputed healers, elite level athletic trainers, and health specialists in Southern California. Several professional athletes, influencers, and elite health specialists rave of the effectiveness of Vic Rakhshani's systems of healing, performance, and health. To learn more about Vic Rakhshani and the AgeLab, please visit our website (https://www.ageab.us)
 

Position Summary

The Administrative Assistant plays a vital role in the daily operations of Age Lab, LLC by supporting clinic efficiency and ensuring a warm, professional experience for every client. This position requires a balance of hospitality, organizational skills, attention to detail, and a willingness to maintain a clean and orderly space.

Key Responsibilities

Client Hospitality: Greet clients with warmth and professionalism; maintain a welcoming and clean front office and waiting area.

Scheduling: Manage appointment bookings, coordinate provider schedules, and handle rescheduling or cancellations efficiently.

Billing: Process client payments, manage invoices, and communicate any billing issues or updates clearly to clients.

Client Follow-Up: Ensure timely communication with clients regarding upcoming appointments, programming, or follow-up needs.

Cleaning: Assist with light cleaning duties throughout the day, including sanitizing common areas, organizing materials, and maintaining a tidy front desk.

Qualifications

High school diploma or equivalent (Associate's degree preferred).

1+ years in an administrative, customer service, or medical office setting

Strong interpersonal and communication skills

Proficiency with scheduling software and general office technology (e.g., Google Workspace)

Excellent organizational and multitasking abilities

Ability to maintain a professional and calm demeanor in a fast-paced environment

Preferred Attributes

Friendly, empathetic, and client-focused mindset

Attention to cleanliness and detail

Willingness to take initiative and improve workflows

Experience in a healthcare, wellness, or physical therapy setting

Work Hours & Compensation

[Monday - Friday, 11a-4p, 25 hours per week]

[$18–$22/hour based on experience]

To Apply:
Please send your resume and a brief cover letter to admin@agelab.us. We’re excited to meet individuals who want to contribute to a meaningful and supportive environment.