Engineering Administrative Support

Role 1: Engineering / Technical Administrative Support

This role supports the technical and administrative side of manufacturing projects. The person would help keep project paperwork, technical data, shipping documentation, ERP records, and process details organized and accurate.

Typical responsibilities may include:

• Assisting with setup and organization of paperwork for government and technical manufacturing projects.
• Helping validate project data, process steps, inspection information, packing requirements, and shipping requirements.
• Updating ERP/project tracking systems with technical project data.
• Preparing and organizing job folders, customer documentation, supplier paperwork, and project records.
• Supporting packing, shipping, and delivery logistics, including UPS/FedEx drop-offs when needed.
• Assisting with customer/project status updates, internal follow-up, and documentation cleanup.
• Helping maintain accurate spreadsheets, trackers, and project records.
• Prep for Govt or customer Audits.

This role could be a good fit for someone with interest or coursework in:

• Engineering technology
• Manufacturing
• Project management
• Data management
• Business administration
• Quality systems
• Logistics
• Technical documentation
• Customer service or event coordination

Skills and Traits We Need

Both roles require someone who can work in a demanding, detail-sensitive environment. The person must be comfortable working with data, spreadsheets, documents, vendors, and shifting project priorities.

Important traits include:

• Strong reliability and punctuality.
• High attention to detail.
• Ability to follow written instructions and check their own work.
• Strong Excel skills or willingness to become strong in Excel.
• Comfort working with spreadsheets that may have many columns, linked data, formulas, and project tracking details.
• Good phone and email communication skills (This is critical as I run into many individuals that say I don’t make phone calls – this would not be a fit for them).
• Ability to ask questions early instead of guessing.
• Willingness to learn technical manufacturing terminology.
• Ability to work with urgency while maintaining accuracy.
• Professionalism when communicating with customers, suppliers, and internal team members.
• Interest in building a real career, not just filling a temporary job.

Work Environment

This is not a slow, repetitive office job. We are a small, growing manufacturing company where people may wear multiple hats and learn many parts of the business. A good candidate may help with project records in the morning, supplier follow-up in the afternoon, and shipping or ERP updates later in the day.

The environment is fast-paced, practical, and hands-on. Details matter because our projects often involve technical requirements, customer specifications, government paperwork, delivery commitments, and supplier coordination.