Development Coordinator

Development Coordinator

Position Summary

Hope Villages of America seeks a highly organized, detail-oriented Development Coordinator to support fundraising, donor engagement, special events, and development operations. This position plays a critical role in ensuring the success of fundraising initiatives through excellent project management, donor stewardship, database administration, and cross-departmental collaboration.

The ideal candidate is an exceptional communicator who thrives in a fast-paced environment, enjoys managing multiple priorities, and understands the importance of building strong relationships with donors, volunteers, and community partners.

Essential Responsibilities

Donor & Database Management

• Maintain accurate donor, volunteer, and constituent records within the organization’s CRM/database.
• Process gifts, pledges, recurring donations, and acknowledgments in a timely and accurate manner.
• Generate donor reports, mailing lists, fundraising metrics, and campaign analytics.
• Ensure data integrity and adherence to donor confidentiality standards.
• Assist with donor prospect research and relationship tracking.

Fundraising & Development Support

• Coordinate fundraising campaigns, donor appeals, sponsorship efforts, and stewardship activities.
• Assist with grant tracking, reporting deadlines, and supporting documentation.
• Prepare donor correspondence, thank-you letters, and recognition materials.
• Support cultivation and stewardship strategies for individual, corporate, and foundation donors.
• Track campaign progress and assist in meeting fundraising goals.

Event Coordination

• Support planning and execution of fundraising events, donor receptions, volunteer activities, and community engagement opportunities.
• Manage event registration, sponsorship fulfillment, guest communications, and logistics.
• Coordinate event timelines, materials, and volunteer assignments.
• Assist with post-event reporting, donor follow-up, and data entry.

Administrative & Communications Support

• Provide administrative support to the Development team.
• Coordinate calendars, meetings, donor visits, and follow-up communications.
• Draft and proofread development-related communications and marketing materials.
• Serve as a professional ambassador for Hope Villages of America with donors, sponsors, volunteers, and community stakeholders.

Qualifications

Required

• Bachelor’s degree in nonprofit management, communications, marketing, business administration, or a related field preferred.
• Minimum 2 years of experience in fundraising, development, nonprofit administration, customer relationship management, or related experience.
• Experience working with CRM or donor database systems.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.

Preferred

• Experience with donor management platforms such as Raiser’s Edge NXT, Bloomerang, DonorPerfect, or similar CRM systems.
• Experience supporting fundraising events and donor stewardship activities.
• Knowledge of nonprofit fundraising best practices.

Key Competencies

• Organization and project management
• Attention to detail and accuracy
• Professional communication
• Relationship building and customer service
• Database management and reporting
• Initiative and problem-solving
• Adaptability and teamwork
• Commitment to Hope Villages of America’s mission and values

Hybrid role (at least 3 full days in-office).