Office Administrator

Job Title: Office Administrator

Location: Dallas Office

About H&MV Engineering:

H&MV Engineering is a global leader in high-voltage electrical engineering, powering the transition to a sustainable future. We’re at the cutting-edge of renewable energy, data centers, and complex utility projects - powered by a commitment to continuous improvement and innovation.

Our foundation is built on safety, collaboration, and respect. These values shape how we work, how we lead, and how we grow. And at H&MV Engineering, growth isn’t just a goal—it’s a mindset.

We invest in our people, offering opportunities to develop, lead, and shape the future of energy. We value passion, motivation, and problem-solving skills, and we believe that diverse perspectives fuel better outcomes.

We’re not here to keep up—we’re here to lead.

About the role:

The Office Administrator provides comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the Dallas office. This role acts as a central point of coordination between regional management, local offices, and external stakeholders, supporting business processes, compliance, and communication across the region.

Key Responsibilities

Scheduling support: Schedule, prepare, and set up internal and client meetings, including organizing catering; manage boardroom calendars and take meeting notes.

Admin support for leadership: Travel bookings, meeting prep, and other daily admin tasks.

Reception: Greet visitors and ensure the office feels welcoming. Monitor visitor access, badges, etc.

Office setup & maintenance: Support setting up and organizing the new office, including desks, signage, and equipment, and coordinate with cleaners, IT, and facilities providers.

Email & communications: Monitor the info inbox and respond or forward queries.

Office supplies & deliveries: Keep the office stocked; coordinate deliveries and maintain kitchen/canteen supplies.

Event support: Assist with in-office or offsite events.

Experience

Proven experience in an administrative, office coordination, or business support role, preferably within a regional or multi-site environment

Experience supporting senior managers or regional leadership teams

Demonstrated experience in office operations, scheduling, and meeting coordination

Experience maintaining accurate records, databases, and filing systems

Experience preparing reports, correspondence, and presentations

Experience coordinating with internal departments and external stakeholders

Experience handling confidential and sensitive information with discretion

Experience with procurement processes, invoicing, and budget tracking (desirable)

Experience supporting HR administration, including onboarding, timesheets, or staff records (desirable)

Qualifications

Experience in Business Administration, Office Administration, or a related field

Strong proficiency in Microsoft Office or similar productivity software (Word, Excel, Outlook, PowerPoint)

Well-developed written and verbal communication skills

Strong organizational and time-management skills with the ability to manage competing priorities

High level of attention to detail and accuracy

Ability to work independently and as part of a team

Professional, proactive, and customer-focused approach

Knowledge of office systems, administrative procedures, and compliance requirements

Notary certification required, or the ability to obtain certification within the first 90 days of employment.

H&MV Engineering is an Equal Opportunity Employer

We value diversity and are committed to creating an inclusive environment for all employees.

Ready to energize your career?

Join our inclusive team and help build a brighter, more sustainable future—one project at a time.