Town Clerk / Finance Officer

Job Description

CLASS TITLE: 

Town Clerk / Finance Officer 

GENERAL STATEMENT OF DUTIES:

Under the Mayor-Council form of government, the employee is appointed by and serves at the pleasure of the Town Council. The employee performs responsible professional work in directing the Town's financial management operations; serves as the Town Clerk; serves as the Budget Officer for the Town; supervises the Town's administrative office; performs related work as required. Work is performed under the general direction of the Town Council and is evaluated through periodic conferences, observation of results achieved, and review of records. 

DUTIES AND RESPONSIBILITES:

Essential Duties and Tasks

Plans, organizes, directs and participates in the overall financial management functions of the Town to include general accounting, payroll, accounts receivable and payable, treasury management, utility billing and customer services, revenue collections, and computer operations; 

Advises Town Board, department heads and others on matters pertaining to finance, costs and budget administration; 

Supervises the functions of appropriation control and budgetary accounting, disbursement, mechanized reporting, investment of funds; 

Directs the maintenance of a central accounting system for the Town government in a manner consistent with established and accepted municipal accounting principles and practices and in sufficient detail to produce adequate cost, financial and statistical data for management purposes and to meet statutory requirements; 

Validates the disbursement of all Town funds in accordance with officially established procedures;

Prepares financial statements, cost reports and statements of receipts and expenditures at regular intervals for use by the Town Board and other operating officials; 

Directs the approval, audit and certification of all claims for payroll, goods and services; 

Handles sensitive citizen complaints and problems with discussion and referral to Town Board as necessary; 

Performs various financial related operating duties to include preparation of budget; 

Disbursing and maintaining grant funds, prepares reports as required by state and federal agencies; 

Serves as Town Clerk and performs all duties as required by law; 

Attends Board meetings and takes minutes; 

Follows-up on Board actions; 

Serves as custodian for all contracts and official Town documents and records; 

Determines that all state and federal laws are complied with in administering grant funds;

Responsible for and prepares required monthly, quarterly, semi-annual, and annual reports pertaining to the Town's financial program; 

Trains staff in proper methods, procedures and duties in an effort to segregate duties so that no one person performs all duties associated with any operation of the Town office and so that others can perform necessary tasks in the absence of any employee; 

Assumes duties of staff in their absence; 

Provides assistance and works with CPA in conducting annual independent audit; 

Performs various routine day to day operations in the operation of the Town's administrative office; 

Performs other duties as required.

RECRUITMENT AND SELECTION GUIDELINES

Knowledge, Skills, and Abilities

Thorough knowledge of general laws, ordinances and administrative policies governing 

municipal financial practices and procedures.

Thorough knowledge of the Town's financial program, policies, records and related practices. 

Thorough knowledge of the principles and practices of accounting and budgeting in local 

governments.

Skill in the operation of assigned office equipment.

Ability to formulate and install standard accounting methods, procedures, forms and 

records; ability to supervise and evaluate work performed by subordinates. 

Ability to prepare informative financial reports. 

Ability to plan, organize and direct the work of subordinate employees in the specialized fields of accounting and other financial management activities. 

Ability to establish and maintain harmonious working relationships with other department heads and governmental officials. 

Ability to perform fiscal planning and to advise the Town Board on the formulation of fiscal policy.

Ability to communicate well and to maintain good relationships with the general public.

Ability to establish and maintain effective working relationships with other employees.

Physical Requirements

Must be able to physically perform the basic life operational functions of fingering, talking and hearing.

Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

            Must possess the visual acuity to analyze data and figures, operate a computer terminal, and do extensive reading.

Desirable Education and Experience

An associate degree program in finance, accounting, business management, political science, or related field. 

Considerable office management experience including financial, administrative, and supervisory experience.

Previous municipal government experience preferred.

Equivalent combination of education and experience.

Special Requirements

Possession of a valid North Carolina driver’s license.

Town of DUBLIN

North Carolina

town CLERK/FiNANCE OFFICER

The Town of Dublin located in Bladen County, North Carolina is currently seeking energetic, results-oriented, forward-thinking candidates for the position of Town Clerk/Finance Officer. Dublin is dedicated to small town values and a great quality of life while working to preserve its historic small town heritage while encouraging responsible residential and commercial growth. 

Candidates must have the ability to relate well to the community and have the ability to partner with an engaged council to carry out the strategic priorities of the community. The position requires any combination of education and experience equivalent to an associate degree program in finance, accounting, business management, political science, or related field. Previous municipal government experience preferred.

Salary is dependent upon experience.

Please submit a cover letter, town application, resume, & references to Lumber River Council of Governments Dublin Town Clerk Search, Attn. David Richardson, 30 CJ Walker Road, Pembroke, NC 28372. Electronic submission of applications via email at dr@lrcog.org is welcomed. Open until filled, with initial review of applications starting June 15, 2026. The Town of Dublin is an Equal Opportunity Employer.