Assistant to the Head of Lower School
Poly Prep's mission is to prepare and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination, and––above all––character.
Poly Prep seeks applicants for the position of Assistant to the Head of Lower School for the 2026-2027 Academic Year to support the Head of Lower School in ensuring a warm, efficient, and organized approach to divisional leadership. The successful candidate will possess an eagerness to grow as an administrative professional; a passion for organization, communication, and support; creativity and a thirst for innovation; sound judgment and professional discretion; enthusiasm for working with students, families, and colleagues; and a growth mindset.
PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES
- Maintain the division head’s calendar and assist constituents in scheduling appointments with the division head
- Organize divisional communications for weekly communication folders
- Maintain substitute teaching list and procure substitutes for planned and last-minute teacher absences
- Coordinate food, beverages, decor, transportation, and other needs for divisional events
- Produce digital and print materials for special events like Open House and Graduation (programs, diplomas, etc), and to support strong home-school communication
- Process receipts for Lower School credit card purchases and coordinate with the Business Office to reconcile all expenses
- Provide nursery nap coverage as needed
- Answer the Lower School main telephone line regularly
- Interact with students, teachers, families, and all other constituents in a cordial, professional manner
- Stay abreast of Lower School systems and procedures to aid in parent communication
- Ensure accessibility to the Lower School over the summer
- Actively participate in a positive school culture through shared duties, faculty meeting discussions, participation in special events, committees, and professional development
QUALIFICATIONS
Education: Bachelor’s degree
Experience: 3 years in a school office setting (All years welcome to apply)
Specific Skills: Familiarity with Google Classroom and other Google Suite products preferred
Salary: $70,000 - $80,000
Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning in and out of the classroom.
We offer a supportive environment, with a full benefits package (medical, dental, vision, life insurance, a generous 403(b) retirement plan match, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).
Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.