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Accountant (Hybrid)

StepOne Neurodiversity Services is seeking an entry-level, detail-oriented, and process-driven Accountant to manage accounts receivable and accounts payable functions across a portfolio of four companies operating in separate QuickBooks Online company files. 

 

This is a hybrid position with three days a week in office (SouthSide of Pittsburgh) and two days a week remote. Parking pass in a nearby lot will be provided. 

 

What You Will Do

 

Accounts Receivable

  • Create and send invoices in QBO based on approved billing summaries, including time-based billing for consulting engagements
  • Apply customer payments to open invoices, research and resolve unapplied payments, and manage partial payment applications
  • Maintain customer and sub-customer hierarchies in QBO to support project-level billing and reporting
  • Monitor AR aging using QBO’s Aging Summary and Detail reports, flag overdue accounts, and coordinate follow-up
  • Run Sales by Customer Detail and Unbilled Time and Expenses reports to identify missed or pending invoices

 

Accounts Payable

  • Enter vendor bills and subcontractor invoices in QBO, ensuring proper coding to the chart of accounts
  • Process bill payments through scheduled payment runs
  • Reconcile subcontractor-billed hours against client-billed hours to identify discrepancies
  • Manage vendor records and maintain current W-9 documentation

 

Multi-Company Operations

  • Work across four separate QBO company files daily, maintaining strict entity separation in all transactions and record-keeping
  • Adapt to each company’s chart of accounts and customer/vendor structure
  • Ensure consistency in process execution across entities while respecting differences in billing models and payment terms

 

Bank Reconciliation and Reporting

  • Review and categorize bank feed transactions in QBO
  • Support monthly bank reconciliation under the direction of the Senior Accountant
  • Generate standard QBO reports as needed, including Profit and Loss, Balance Sheet, AR and AP Aging, and transaction detail reports

 

Process Documentation

  • Document AR and AP workflows, including exception handling procedures, as part of the company’s ongoing effort to standardize and improve financial processes across all entities
  • Requirements
  • Pittsburgh-based, with ability to work in a hybrid environment combining in-office and remote work
  • Demonstrated proficiency in QuickBooks Online, specifically: navigating multiple company files, creating and managing invoices, applying payments, entering and paying bills, working with customer and sub-customer hierarchies, using bank feeds, and running standard financial reports
  • Experience managing AR and AP across more than one business entity
  • Comfort working within structured review and approval processes
  • Ability to clearly document workflows and explain how and why transactions are handled​​​​​​​​​​​​​​​​

 

Other duties as assigned

 

Requirements

 

  • Degree in accounting, finance, or related field
  • Accounting internship or work experience preferred

 

Benefits

 

  • Insurance Options: Health, dental, vision, pre-tax health savings account (HSA), Short-term disability, Life, Critical Illness, Accident. Employee Assistance Program for personal and professional support. 
  • Retirement: 401K. Strong employer match. Easy-to-use administration. Advisor support. 
  • Education Benefits: Tuition discounts from university partners for employees and their families.  
  • Paid Time Off: 3 weeks of PTO annually (Sick, Vacation, Personal). 
  • Holidays: 7 Paid holidays annually. 

 

Work Environment

 

This role requires heavy computer work and requires the ability to communicate clearly both verbally and in writing – including frequent talking, hearing, writing, typing, reading, and significant comprehension. The employee frequently is also required to sit, stand, walk, use hands, and reach with arms/hands. Regular and consistent attendance required. Ability to work well under stress and managing workload of multiple priorities. 

 

StepOne Neurodiversity Services is an EOE/Veterans/Minorities/Women/Disabled/Military Friendly Employer.