ADMINISTRATIVE ASSISTANT II - FIRE PREVENTION

Village of Downers Grove 

JOB OPPORTUNITY 

Administrative Assistant II 

Fire Prevention Bureau 

The Village is accepting applications to fill an Administrative Assistant II position in the Fire Prevention Bureau of the Fire Department. The role performs secretarial and administrative functions with frequent public interaction under minimal supervision. It coordinates programs and administrative activities across multiple Fire Department divisions. The ideal candidate will demonstrate the ability to build and maintain effective working relationships, work independently, prioritize tasks, meet deadlines, manage confidential information with discretion, and communicate clearly and professionally both verbally and in writing. 

Major Duties and Functions: 

● Performs occupancy management duties, including coordination and scheduling of building inspections with Community Development, permits, updating and maintaining all related contact information, records, and fire systems 

● Provides administrative assistance for the Division Chief of the Fire Prevention Bureau 

● Performs some accounting and bookkeeping duties 

● Maintains files, inventories, supplies, equipment, and records 

● Manages all pre-plan programs for building inspections 

● Manages wireless fire alarm system 

● Coordinates and schedules Life Safety inspections and manages all related data and software 

● Performs duties related to lock boxes 

● Compiling monthly statistical reports 

● Assists the FOIA officer for the department, as needed 

● Other duties as assigned 

Knowledge, Skills, and Abilities Required: 

● Demonstrates a high level of customer service skills 

● Understand basic budgetary principles and practices and standard business arithmetic 

● Ability to perform a variety of complex tasks in a fast-paced environment without a loss in detail, productivity, or quality. 

● Ability to understand and operate complex and technical computer software and programs

Education and Experience:  

An Associate's degree is preferred, accompanied by at least three years of relevant clerical experience. A combination of education and experience that produces the required knowledge, skills, and abilities is also acceptable. 

Salary and Benefits: The full salary range for the exempt position is $56,422 - $77,580, with a maximum starting salary of $67,706, depending on qualifications. The Village provides an excellent benefits package, including health, dental, vision, and life insurance, as well as participation in the Illinois Municipal Retirement Fund (IMRF). Review the Benefits Summary for additional details. 

APPLY NOW! Interested applicants may apply online at www.downers.us. Only online applications will be accepted, except in cases requiring reasonable accommodations. The position is open until filled. 

The Village of Downers Grove is an Equal Opportunity Employer.