Fundraising Coordinator

Fundraising & Programming Coordinator

Salary Range: $55,000 - $65,000

The Grant Cardone Foundation is looking for a high-energy, detail-driven Fundraising & Programming Coordinator who can execute at a high level and keep everything moving.

This role sits at the intersection of fundraising, operations, and programming. You will support donor outreach, coordinate events, manage scheduling, and handle the day-to-day administrative work that keeps fundraising & programming efforts running efficiently.

This is not a passive role. It requires someone who can stay organized under pressure, manage multiple moving pieces, and take ownership of execution while supporting revenue-generating & programming initiatives.

If you are someone who thrives on structure, accountability, and getting things done — this is your opportunity.

Key Responsibilities

Scheduling & Administrative Coordination

Manage calendars, scheduling, and logistics for donor meetings, internal meetings, partner meetings, & programming events

Coordinate communication between internal teams, leadership, and external partners

Track action items, follow-ups, and deadlines to ensure nothing falls through the cracks

Prepare materials for meetings, donor conversations, and programming events

Handle day-to-day administrative tasks that support fundraising operations

Donor Outreach & Pipeline Support

Research and identify prospective donors (individuals, corporations, foundations)

Support outreach efforts including calls, emails, and follow-ups

Maintain and update donor pipeline activity within CRM

Ensure consistent follow-up and communication with donors and prospects

Assist in moving prospects through the pipeline from initial contact to engagement

Fundraising Events Execution

Coordinate logistics for fundraising events, including:

Donor experiences and private gatherings

Manage guest lists, scheduling, confirmations, and on-site coordination

Support ticket sales, sponsorship coordination, and attendee experience

Ensure events are organized, on time, and executed at a high level

Assist with post-event follow-up and donor engagement

Prepare and distribute Donors donation receipts in a timely and accurate manner when requested

Programming Events Execution

Serve as the primary liaison with Finance and Logistics teams to coordinate and oversee all orders and donation processes

Coordinate and communicate with schools and nonprofit organizations to plan and execute events effectively

Administer food and beverage contracts, including vendor coordination, communication management, and contract compliance

Coordinate with the Web Development team to provide event photos for website updates and content uploads

Draft Memorandums of Understanding (MOUs) and distribute documents for review and signature through PandaDoc

Partnership & Sponsorship Support

Assist in identifying and coordinating corporate partnerships & sponsors

Prepare outreach materials and track partnership deliverables

Support communication with partners to ensure alignment and execution

Help manage relationships and ensure commitments are fulfilled

Operations & CRM Management

Maintain accurate and organized donor data in CRM systems

Track outreach activity, engagement, and fundraising progress

Support reporting on key metrics and pipeline activity

Help create structure and consistency across fundraising processes

Sales & Engagement Execution

Bring a sales-oriented mindset to fundraising efforts

Support outbound efforts to drive event attendance and donor participation

Assist in preparing materials that drive engagement and conversion

Represent the Foundation professionally in donor and event interactions

What Success Looks Like

Calendars, meetings, and events are tightly organized and run smoothly

Follow-ups are consistent, timely, and never missed

CRM data is accurate and up to date

Events are executed at a high level with strong participation

The fundraising team operates faster and more efficiently because of your support

Qualifications

2–5+ years of experience in coordination, fundraising, or sales support

Strong organizational and time management skills

Proven ability to manage scheduling, logistics, and multiple priorities

Comfortable handling administrative work while supporting revenue-generating efforts

Strong communication and follow-up skills

Detail-oriented with a high level of accountability

Experience with CRM systems preferred (HubSpot or similar)

Experience supporting events or working in fast-paced environments preferred

Who You Are

Highly organized — you keep everything structured and on track

Execution-focused — you get things done without needing constant direction

Detail-oriented — nothing slips through the cracks

Responsive and reliable — people trust you to follow through

Comfortable in a fast-paced environment — you can juggle multiple priorities