Human Resources Coordinator
Essential Duties & Responsibilities
Role Summary:
The Jr. People Specialist (HR Coordinator) plays a key role in supporting the day-to-day operations of the People & Culture function, including recruiting, onboarding, employee records, benefits administration, and immigration support. This position helps deliver a seamless and positive employee experience by providing responsive, detail-oriented support to employees and the HR team. As part of the people-first culture, the Jr. People Specialist (HR Coordinator) contributes to initiatives that foster engagement, inclusion, and a supportive workplace.
This is an on-site position located at the GK Software USA, Inc. office in Raleigh, NC, in North Hills.
Essential Duties and Responsibilities:
Recruiting & Onboarding
- Coordinate recruiting efforts, including job postings, interview scheduling, and candidate communication.
- Assist with candidate screening processes, including reference checks.
- Coordinate onboarding and orientation for new hires in partnership with HR team members.
- Ensure completion and accuracy of onboarding paperwork, including Form I-9.
- Assist in updating onboarding materials to reflect global and local changes.
People Operations & Compliance
- Maintain accurate and up-to-date employee records in the Company's HRIS, Benefit System, and personnel files.
- Assist in ensuring compliance with company policies and applicable employment laws.
- Support internal and external audits by gathering, reviewing, and organizing HR documentation.
- Conduct periodic audits of employee files (e.g., I-9s, personnel records) to ensure completeness and accuracy.
- Prepare standard HR documents such as employment verifications, status change letters, internal change procedures, and reports.
- Assist with identifying process improvements and efficiencies within HR operations.
Immigration & Global Mobility Support
- Track visa status, expiration dates, and key milestones to ensure timely filings and compliance.
- Assist in gathering and organizing required documentation for visa petitions and audits.
- Maintain accurate immigration records and case tracking logs.
- Support preparation for audits and site visits related to immigration compliance.
- Assist in communicating immigration process updates and requirements to employees.
Employee Support
- Serve as a point of contact for employees’ questions regarding HR policies, procedures, and benefits.
- Support employee engagement initiatives, training sessions, and company events.
- Assist with performance management processes by tracking timelines and documentation.
Benefits & Compensation
- Assist with the administration of employee compensation and benefits programs.
- Participate in the coordination of open enrollment activities, benefit changes, and employee communications.
- Support audits of benefits enrollment and billing for accuracy.
- Assist with compensation-related administrative processes (e.g., data entry, tracking changes).
Reporting & HRIS
- Generate and maintain HR reports and metrics (e.g., headcount, turnover, time-to-fill)
- Support data integrity and accuracy within HR systems.
Other Tasks:
- Keep up to date with the latest HR trends and best practices.
- Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
- Assist with benefits, billing reconciliation, and vendor coordination.
- Assist with payroll processing if needed.
Qualifications
Education
Training and Experience
- Bachelor’s degree in Human Resources Management, Business Administration, or related discipline (or equivalent experience).
- 1-3 years of HR, administrative, or coordination experience preferred.
- Basic knowledge of employment laws and HR practices.
- Strong organizational skills and attention to detail.
- Ability to handle sensitive information with confidentiality.
- Works comfortably under pressure and meets tight deadlines.
- aPHR, PHR, or SHRM-CP certification preferred
Technical Skills
- Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook)
- Experience with HRMS/HRIS systems
Work Environment & Classification
- This position is classified as salaried non-exempt under the Fair Labor Standards Act and is eligible for overtime pay.
- Primarily operates in a professional office environment with the possibility of a hybrid work schedule.
- This is an on-site position located in Raleigh, NC.
Physical Requirements
- Depending on the assignment, it may require the ability to stand, walk, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds.
- Requires good hand-eye coordination, arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment, and read technical information.
Language Skills
- Fluent English (verbal/written)
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected characteristics under federal, state, or local law.