Recruiting Coordinator, Private Wealth Management

Baird’s Private Wealth Management (PWM) business is dedicated to attracting the best global talent to meet the firm’s mission of being a best place to work. Our PWM business has a team of recruiters responsible for sourcing, attracting, and hiring top talent. This role follows a hybrid schedule, with four days in the office and one day working from home.

The PWM Recruiting Coordinator is a key member on our team and will provide proactive administrative, transactional and coordination support on the full-life cycle recruiting process. With keen attention to detail and a positive approach, this individual will help make our recruiting function run seamlessly and successfully. This role collaborates directly with the PWM Talent team and other partners.

As a PWM Recruiting Coordinator, you will:

• Facilitate interview scheduling process including contacting candidates via phone and email for availability, coordinating calendars with interviewers and applicant, and sending confirmation emails and meeting requests to participants.
• Performs high-volume calendar management including complex interview schedules for recruiters including video, phone, and onsite interviews.
• Collaborates with recruiters in driving process improvement efforts and making strategic recommendations.
• Monitors the PWM recruiting email inboxes and phone messages to ensure timely responses to inquiries.
• Proofs offer letters for consistency and accuracy.
• Draft offer letters as needed.
• Continually seeks opportunities to increase client and candidate satisfaction and deepen these relationships.
• Organizes and updates Microsoft Teams and OneNote with recruiting documents and information.
• Facilitates the interview, offer letter and onboarding process for the Financial Advisor Training Program (FATP).
• Assists with pulling data and generating reports via Workday.
• Supports both internal and external stakeholders by proactively solving problems that arise throughout the interview process (i.e., technical difficulties, last minutes changes, etc.)
• Assists in posting positions via our Workday applicant tracking system and job boards.
• Supports our D&I council with administrative duties including scheduling meetings and sending follow-up communications.
• Assists in the coordination of other recruiting activities including administrative duties as needed.
• What makes this opportunity great:
• Serve as the connection between our internal clients across the firm, and external clients around the world.
• Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership.
• Ability to work a variety of teams and leaders, proving your ability to be flexible and highly adaptable.

What we look for:

• Minimum of one year of talent acquisition experience.
• Experience with an Applicant Tracking System, preferably Workday is a plus.
• Strong organizational skills and ability to prioritize daily workflow to effectively organize tasks to achieve specific goals.
• Strong oral and written communication skills.
• Attention to detail.
• Familiarity with Power BI, including creating dashboards and reports, preferred.
• Capable of handling a diverse workload and prioritize assignments accordingly.
• Ability to handle large volume of administrative detail with accuracy and reliability.
• Great follow-through and initiative, using good judgment and a willingness to take on new tasks.
• Ability to work effectively as a team player and remain flexible.