Business Administration Coordinator

Finance Coordinator

Location: Muskego, WI (In-Person) 

ABOUT US 

Xiogenix is driven to advance the science of healing through innovative technologies that empower life-changing therapies and maximize the gift of life. Guided by purposeful innovation, we work to transform healing and impact lives. Every role at Xiogenix supports work that matters—for teammates, partners, and the people ultimately touched by our efforts. 

Learn more at Xiogenix.com. 

WHY WORK AT XIOGENIX 

We offer an environment built for both professional and personal growth. Our team works in a fun, empowered, and fast-paced workplace with a flexible and agile culture. We are committed to continuous improvement and encourage team members to grow, contribute, and make a meaningful impact. 

Vision: Transforming Healing. Impacting Lives. 

Mission: Advancing medicine and healing through purposeful innovation. 

Values: 

• Care Deeply: We begin with people, purpose, and responsibility. 
• Stay Curious: We listen, learn, test, and question. 
• Act with Courage: We stand behind our ideas, our teammates, and our values. 

POSITION SUMMARY 

The Business Administration Coordinator provides high-level administrative, operational, and financial support across multiple business functions. This role is responsible for coordinating office operations, supporting accounting and purchasing activities, maintaining organized business records, and assisting with process and systems improvements.

Reporting directly to the Controller, the position plays a key role in ensuring efficient day-to-day operations, accurate financial administration, and effective cross-functional coordination throughout the organization. This position also works closely with the CEO to support company culture and engagement initiatives, including Great Place to Work activities, fundraising events, and coordination of customer and supplier visits.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working with technology, systems, and evolving operational processes.

KEY RESPONSIBILITIES 

Office & Administrative Support

• Coordinate daily office administrative activities 
• Maintain organized operational and business records 
• Support internal communication and coordination between departments 
• Assist with HR-related administrative activities and onboarding support 
• Manage general office support tasks and operational coordination 
• Support company culture and employee engagement initiatives 
• Assist in coordinating fundraising events and company activities 
• Help coordinate customer and supplier visits with leadership teams 

Accounting & Financial Administration

• Support accounts payable and accounts receivable processes 
• Assist with bank and credit card reconciliations 
• Coordinate expense management and reimbursement tracking 
• Support payroll preparation and related administrative tasks 
• Assist with month-end close preparation and financial schedules 
• Maintain accurate financial documentation and records 

Operations & Purchasing Support

• Support purchasing activities and vendor coordination 
• Assist with order entry and operational documentation 
• Coordinate with vendors and service providers as needed 
• Help ensure timely completion of operational and administrative workflows 

All other duties as assigned by manager. 

SPECIAL SKILLS  

Financial Operations

• AP/AR processing 
• Bank reconciliations 
• Expense management 
• Credit card reconciliations 
• Payroll support 
• Month-end close preparation 
• Financial schedule preparation 

Operational Administration

• Purchasing support 
• Order entry 
• Vendor coordination 
• Office and HR administrative support 
• Great Place to Work initiative coordination 
• Fundraising and company event support 
• Customer and supplier visit coordination 

Systems & Process Improvement

• Support process improvement initiatives 
• Assist with workflow automation projects 
• Utilize AI tools and technology to improve efficiency 
• Coordinate systems and software support activities 
• Help document and improve operational procedures 

Qualifications

• Associate’s or bachelor’s degree in Business Administration, Accounting, HR, Finance, or related field preferred 
• 2+ years of administrative, operations, accounting, or business support experience preferred 
• Strong organizational and time-management skills 
• Excellent attention to detail and accuracy 
• Proficiency in Microsoft Office and business software systems 
• Experience with accounting or ERP systems preferred 
• Strong written and verbal communication skills 
• Ability to manage multiple priorities in a fast-paced environment