AV Event Producer

About The O Agency

The O Agency is an Atlanta-based AV production company. We design, plan, and execute audio, video, lighting, and staging for corporate events, conferences, weddings, brand activations, and private functions across the metro Atlanta area. We're a small, fast-moving team that takes pride in flawless execution and treating every client like a long-term partner.

About the Role

We are seeking a highly creative, organized, and solutions-oriented Event Producer / Event Planner to help bring large-scale events and experiential concepts to life.

This role is ideal for someone who thrives balancing creative vision with operational excellence — someone who can dream big, source inspiration, manage timelines, coordinate vendors, design event layouts, and execute seamless experiences from concept to completion.

You will work closely with clients, internal production teams, designers, venues, and vendors to transform ideas into immersive and highly polished events. The ideal candidate has experience producing events for 500+ attendees, understands event flow and guest experience, and is comfortable managing multiple moving pieces at once.

This is a hybrid role, combining remote planning and client communication with on-site execution at events across metro Atlanta.

What You'll Do

Event Planning & Production

• Lead planning and execution for corporate events, conferences, experiential activations, weddings, nonprofit events, luxury celebrations, and private experiences.
• Translate client goals into creative event concepts, layouts, and guest experiences.
• Develop and manage event timelines, production schedules, run-of-show documents, budgets, and project plans.

Creative Development & Event Design

• Create and/or oversee event floor plans, mockups, and render concepts to support event flow and production execution.
• Research and gather design inspiration, décor ideas, experiential moments, activation concepts, and creative elements to elevate events.
• Collaborate with AV, lighting, staging, fabrication, décor, and design teams to bring concepts to life.

Vendor & Client Management

• Serve as a primary point of contact for vendors, venues, clients, caterers, rentals, florals, entertainment, fabrication teams, and production partners.
• Source vendors, negotiate pricing, manage contracts, and ensure deliverables are completed on time.
• Build strong client relationships through clear communication, responsiveness, and proactive problem-solving.

Project Management & Logistics

• Manage multiple event timelines, deadlines, and deliverables simultaneously.
• Coordinate production logistics including venue walkthroughs, staffing, rentals, power needs, equipment, load-in/load-out, transportation, permits, and guest flow.
• Anticipate challenges and proactively solve issues before they impact execution.

On-Site Event Execution

• Attend and oversee event production and execution on-site.
• Manage vendors, staff, timelines, and client expectations in real time.
• Ensure the guest experience aligns with the creative vision and production standards.

What We're Looking For

• Experience producing events with 500+ attendees preferred.
• Strong understanding of event layouts, floor plans, guest flow, and production logistics.
• Experience creating or working with renders, mood boards, mockups, or event decks.
• Strong vendor management and negotiation experience.
• Excellent project management skills with the ability to manage multiple deadlines simultaneously.
• Polished communication and relationship-building skills with clients and stakeholders.
• Comfortable working in a fast-paced environment where priorities can shift quickly.
• Available for occasional evenings and weekends for event execution.
• Reliable transportation and willingness to travel throughout metro Atlanta.

Nice to Have

• Working knowledge of AV terminology (lavs vs. handhelds, line array, DMX, gain staging, etc.).
• Experience with Social Tables, SketchUp, Canva, Adobe Creative Suite, PowerPoint, CAD, or rendering software.
• Existing relationships with Atlanta venues and vendors.
• Experience with experiential marketing, sponsorship activations, or luxury/private events.
• Familiarity with AV production terminology and live event workflows.

Compensation & Schedule

• $25–$35 per hour, based on experience.
• 20–30 hours per week, with flexibility around the event calendar.
• Combination of remote planning + on-site event execution
• Opportunity for growth into a senior leadership role within The O Agency

Pay: $25.00 - $35.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance

Application Question(s):

• Can you describe how you’re background and experience is relevant for this position?

Ability to Commute:

• Atlanta, GA 30336 (Required)

Work Location: Hybrid remote in Atlanta, GA 30336