Transfer Articulation Specialist II

Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting.

ABOUT

The Transcript Articulation Specialist II is a full-time, 12-month position responsible to the Manager, Transcript Articulation. The Transfer Articulation Specialist II leads work in the daily operation of the transcript evaluations, applying specialized knowledge in the analysis and evaluation of academic student records. Incumbents exercise more responsibility and independent judgment to resolve more complex problems and improve work processes.

WHAT YOU WILL DO

Primary Responsibilities

• Researches and analyzes course descriptions and transfer of credit policies to determine transfer of credit eligibility.
• Interprets course descriptions, including foreign and domestic transcripts for courses and units completed, identifies upper and lower division courses, converts quarter units into semester units, and computes units and grade points to determine transfer equivalency credit.
• Utilizes resources including TES, online college catalogs, course descriptions/syllabi, correspondence with the institutions involved, articulation agreements, and other appropriate reference materials to evaluate academic records. 
• Communicates with colleagues and academic advisors to ensure accurate decisions on course equivalencies and processes.
• Generates and prepares monthly transfer articulation reports.
• Enters coursework and established equivalencies into the BANNER system. 
• Determines that all credentials required for transcript evaluations have been received, are authentic, and official.
• Conduct independent research, analyzing data and drawing conclusions.
• Determine if institutions are accredited; evaluate transfer transcript coursework for TJC equivalencies.
• Cross-trains with team members to fulfill office duties and ensure efficient operations; answers the telephone and responds to email inquiries; prints and mails documents, maintains filing, and creates or updates documents.
• Reviews course catalogs from all Texas state colleges for new courses, changes of course numbers, programs, and grading systems. 
• Work closely with the manager to develop a library of materials & training manual and update guides, incorporating new information into transfer equivalency guides, and other tools used to assist the transcript evaluators.

COMPETENCIES

Knowledge, Skills, and Abilities

Collaboration/Teamwork, Computer Software Skills, Customer Service, Data Analysis, Decision-making, Internet Research, Interpersonal Skills, Math Skills, Multi-tasking, Written Communication, Organizational Skills, Problem-solving, Project Management, Time Management, Typing/Word Processing

SUPERVISORY RESPONSIBILITIES

Individual Contributor

Work Environment: Work may be required outside of normal business hours

Physical Demands: Sitting, walking, standing, repetitive motion

Travel Required: No

If travel is required, the candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record.

WHO YOU ARE

QUALIFICATIONS

Required Education

Bachelor’s degree in 

Required Experience

One year of experience working in a registrar's office/ transcript evaluations

Preferred Qualifications

• Two year of experience working in a registrar's office/ transcript evaluations
• Expertise in transfer of credit scenarios involving a wide variety of degree-granting institutions.
• Experience working in Banner

Additional Job-Specific Requirements

• Must have knowledge and skill to operate a personal computer. 
• Experience with online databases/student information systems required. 

ADDITIONAL INFORMATION

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee. 

NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands. 

*Tyler Junior College gives equal consideration to all applicants for admission, employment, and participation in its programs and activities without regard to race, creed, color, national origin, gender, age, marital status, disability, veteran status, or limited English proficiency (LEP). Tyler Junior College respects the legal rights of each person to work and learn in an environment that is free from unlawful sexual discrimination, including sexual harassment and sexual violence. Applications from qualified women and ethnic minority group members are strongly encouraged.

This is a security-sensitive position. Candidates will be subject to a criminal background check.