Administrative Assistant
The Connecticut Department of Correction (DOC), Health Services Unit (HSU), is seeking a highly organized and dependable Administrative Assistant to provide essential administrative and operational support to a large team of health services managers. This unit oversees healthcare delivery across correctional facilities statewide. The HSU Administrative Assistant plays a critical role in maintaining smooth operations, supporting program activities, and ensuring efficient communication across multiple locations.
WHAT WE CAN OFFER YOU
- Visit our NEW State Employee Benefits Overview page!
- Professional growth and development opportunities.
- A healthy work/life balance to all employees.
- The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.
POSITION HIGHLIGHTS
- Provide administrative support to over 10 Health Services managers, including scheduling, calendar management, meeting coordination, and communication tracking.
- Assist with statewide program oversight by organizing documents, maintaining records, and supporting reporting requirements.
- Coordinate supply and equipment ordering for the Health Services Unit; track inventory, process purchase requests, and maintain vendor communication.
- Prepare, review, and distribute memos, reports, meeting minutes, and other documentation as needed.
- Monitor shared inboxes, triage inquiries, and route information to appropriate staff promptly and accurately.
- Support onboarding tasks, training coordination, and administrative functions for new or reassigned Health Services staff.
- Maintain organized filing systems (digital and physical) to support compliance, recordkeeping, and audit readiness.
- Assist in the coordination of statewide schedules, staffing documents, and support requests from correctional facilities.
- Serve as a central communication point between facility staff, managers, contracted partners, and DOC administration.
- Support special projects, data entry, and administrative tasks as assigned by Health Services leadership.
WORK SCHEDULE
- Office/On-Site
- Monday - Friday 8am - 4:30pm