Accounts Payable Specialist
Position Overview
The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process while supporting general accounting functions and month-end close. This role requires strong attention to detail, organizational skills, and the ability to work cross-functionally to ensure accurate and timely financial operations.
Responsibilities
- Process high-volume vendor invoices, ensuring accuracy, proper coding, and appropriate approvals.
- Manage full-cycle accounts payable, including invoice entry, matching, and payment processing (ACH, wire, check).
- Maintain vendor records and ensure compliance with company policies and tax requirements (e.g., W-9s, 1099s)
- Respond to vendor inquiries and maintain strong vendor relationships.
- Support administration of company credit card program in our software system.
- Support internal and external audits by providing required AP documentation.
- Ensure compliance with internal controls and company policies.
- Maintain and track the daily cash log, ensuring all cash inflows and outflows are accurately recorded and reconciled to bank activity.
- Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
- Assist with month-end and year-end close processes, including journal entries and account reconciliations.
- Prepare and maintain general ledger account reconciliations.
- Support accruals and prepaid expense schedules.
- Other Ad Hoc requests from the business or accounting leaders.
Education & Experience Requirements
- 2–5+ years of experience in accounts payable and/or general accounting
- Strong understanding of accounting principles and AP processes
- Experience with ERP systems (e.g., NetSuite, SAP, Oracle, or similar)
- Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
- High level of accuracy, attention to detail, and organizational skills
- Strong communication and problem-solving abilities
- Experience in Manufacturing Industry preferred