Administrative Assistant-Construction Office
We are seeking a dependable and detail-oriented Office Assistant to support the daily administrative operations of our company. The ideal candidate is a motivated professional who can manage multiple office tasks efficiently, maintain confidentiality, and contribute to a productive work environment. This position requires strong organizational skills, attention to detail, and the ability to work well under pressure. Monday thru Friday 8:00am-4:00pm.
- Perform heavy filing and maintain organized office records
- Organize office operations and assist staff in improving workflow procedures
- Sort and distribute communications in a timely manner
- Create, update, and maintain accurate records and databases
- Monitor office supply inventory and place orders as needed
- Resolve office-related issues and respond to administrative requests
- Coordinate with departments to ensure compliance with company policies
- Maintain positive relationships with vendors, customers, and colleagues
- Provide receptionist support and answer multi-line phone systems when needed
- Assist with general clerical and administrative duties
Qualifications & Skills
- Previous experience as an Office Assistant, Administrative Assistant, Back-Office Assistant, or similar role preferred
- Strong knowledge of office management procedures and office equipment
- Proficiency in Microsoft Office and Microsoft SharePoint
- Excellent organizational and time-management skills
- Strong verbal and written communication abilities
- Professional phone etiquette and customer service skills
- Ability to multitask and prioritize responsibilities effectively
- Strong data entry and recordkeeping skills
- Problem-solving skills with strong attention to detail
- Experience using multi-line phone systems is a plus
- Spanish candidates are encouraged to apply