Adult Education Coordinator
NORTHWEST IOWA COMMUNITY COLLEGE
SHELDON, IOWA
JOB DESCRIPTION
TITLE: Adult Education and Literacy (AEL) Coordinator
DIVISION: Academic Services
BASIC FUNCTION: The Adult Education and Literacy (AEL) Coordinator serves in an administrative,
data‑driven, and compliance‑focused role with no direct student contact. The Coordinator is responsible for entering, maintaining, validating, and analyzing large data sets; completing required state and federal reporting; managing grants and budgets; monitoring program benchmarks; and ensuring full compliance with WIOA Title II and Iowa Workforce Development requirements.
Important Funding Notice: This position is funded by an external grant and is awarded on an annual basis.
Continued employment is contingent upon the ongoing availability of grant funding.
QUALIFICATIONS: Required – Bachelor’s Degree in related field.
Preferred – Two years of post-secondary education experience.
Budget and grant management experience.
SUPERVISOR: Associate Dean of Arts, Science, Business, and Transitions
DESIRED CHARACTERISTICS:
1. Detail-oriented with a commitment to data accuracy, compliance, and fiscal responsibility.
2. Excellent communication, interpersonal, and collaborative skills.
3. Strong organizational, management, and problem-solving abilities.
4. Ability to work effectively with diverse staff, community partners, and state agencies.
5. Passion for adult education and supporting adult learners’ success.
DUTIES/RESPONSIBILITIES:
Please note that this is a fully administrative, data‑focused position with no direct student contact.
-
Data Management and Validation
Manage all required student and program data by entering, updating, validating, and regularly auditing records in TOPSpro Enterprise and other data systems to ensure accuracy and completeness. -
Data Analysis, Reporting, and Benchmark Monitoring
Run, analyze, and interpret standard and customized data reports to monitor performance benchmarks, support audits and monitoring reviews, and guide continuous program improvement. -
Administrative Documentation and Required Reporting
Maintain all program documentation and administrative files in compliance with privacy, security, retention, and audit standards. Prepare and submit accurate state, federal, and financial reports, including reimbursement requests and performance documentation. -
Compliance Oversight and Program Administration
Ensure full compliance with WIOA Title II, Iowa Workforce Development policies, state and federal laws, grant assurances, and required procedures through continuous monitoring of documentation and program operations. -
Budget and Grant Management
Oversee the multi‑funded AEL program budget, ensuring expenditures are allowable, documented, and aligned with approved grant budgets and reporting timelines. -
Staff Supervision and Internal Coordination
Hire, supervise, train, and evaluate instructors and staff; lead regular data‑focused meetings; and ensure all personnel adhere to reporting, data collection, and compliance requirements. -
External Coordination and Required Meetings
Coordinate administratively with Iowa Workforce Development, One‑Stop partners, school districts, and community agencies; participate in required professional development, state meetings, and college committees to support program compliance—not direct student services. -
Strategic Planning and Resource Development
Participate in institutional planning efforts from an administrative and compliance standpoint and identify opportunities for additional funding, preparing necessary grant documentation and reports. - College committees
Serve on College committees and cross-functional teams as assigned and appropriate.
- Duties as assigned.
Application Closing Date: Applications accepted until position is filled; review of applications to begin immediately,
Anticipated Employment Date: May, 2026.
Application Process: Applications will be accepted until the position is filled. If submitting by mail, allow sufficient time so that it is received by the closing date. Application screening and interviewing will not be done until after the closing date unless noted otherwise. A Northwest Iowa Community College application form must be completed and submitted by the specified time. A resume may be included, but will not take the place of a fully completed application form. Do not state "See Resume" in place of completing the respective information requested on the application form. Please remember to sign your application. When indicated, copies of all academic transcripts must be included.
Selection Process: Applications will be reviewed by the appointed selection committee. Only applicants with completed materials will be considered. Appointments will be scheduled with those applicants selected for interviewing. Interview travel costs are at the applicant's expense unless stated otherwise. All applicants will be notified in writing once the position is filled.
FOR INFORMATION CONTACT: Human Resources Office, Northwest Iowa Community College, 603 West Park Street, Sheldon, Iowa 51201; 712-324-5061, ext. 113, or 1-800-352-4907
Nondiscrimination in Education Nondiscrimination Statement It is the policy of Northwest Iowa Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, creed, religion, and actual or potential family, parental or marital status.
If you have questions or complaints related to compliance with this policy, please contact one of the Equity Coordinators at Northwest Iowa Community College, 603 West Park Street, Sheldon, Iowa, room D427A or room B203, email equity@nwicc.edu, phone number 712-324-5061, extension 113 or extension 137; or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695 FAX: (303) 844- 4303, TDD 800-877-8339 Email: OCR.Denver@ed.gov
Adult Education and Literacy Coordinator Job Description – Page 3
GENERAL PHYSICAL ACTIVITIES AND ENVIRONMENTAL CONDITIONS:
PHYSICAL ACTIVITY
N = Not Applicable O = Occasional (10-33%) C = Constant (67-100%)
S = Seldom (1-9%) F = Frequent (34-66%)
S Stooping: Bending body downward and forward by bending spine at the waist.
N Kneeling: Bending legs at knee to come to a rest on knee and hands.
N Crouching: Bending body downward and forward by bending leg and spine.
N Crawling: Moving about on hands and knees or hands and feet.
S Reaching: Extending hand(s) and arm(s) in any direction.
O Standing: Particularly for sustained periods of time.
F Sitting: Particularly for sustained periods of time.
O Walking: Moving about on foot to accomplish task, particularly for longer distances.
N Pushing: Using upper extremities to press against something with steady force in order to
thrust forward, downward, and outward.
N Pulling: Using upper extremities to exert force in order to draw, drag, haul, or tug objects in a
sustained motion.
S Lifting: Raising objects from a lower to a higher position or moving objects horizontally from
position to position. (40 lb. boxes)
S Grasping: Applying pressure to an object with the fingers and palm.
C Talking: Expressing or exchanging ideas by means of the spoken word either on the telephone or
in person.
C Hearing: Perceiving the nature of sounds.
N Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc. (5 ft.
height.)
N Balancing: Maintaining body equilibrium to prevent falling when walking, standing, or
crouching on narrow, slippery, or erratically moving surfaces, such as roofs, catwalks, etc.
F Repetitive Motion: Substantial movements (motions) of the wrists, hands, and/or fingers.
C Visual Acuity: View computer and/or close visual work less than 18” of distance.
F Travel: By means of transportation to on- and off-campus facilities, agencies, businesses, etc. (Both own transportation is needed or NCC provides transportation.)
ENVIRONMENTAL CONDITIONS
None. Worker is not substantially exposed to adverse environmental conditions such as a typical office or administrative work.
WAGE/SALARY RANGE: Dependent on education and experience
APPLICATION CLOSING DATE: Applications accepted until the position is filled; review of applications to begin immediately.
ANTICIPATED EMPLOYMENT DATE: Immediately.
APPLICATION PROCESS: If submitting by mail, allow sufficient time so that it is received by the closing date. Application screening and interviewing will not be done until after the closing date unless noted otherwise. A Northwest Iowa Community College application form must be completed and submitted by the specified time. A resume may be included, but will not take the place of a fully completed application form. Do not state "See Resume" in place of completing the respective information requested on the application form. Please remember to sign your application. When indicated, copies of all academic transcripts must be included.
SELECTION PROCESS: Applications will be reviewed by the appointed selection committee. Only applicants with completed materials will be considered. Appointments will be scheduled with those applicants selected for interviewing. Interview travel costs are at the applicant's expense unless stated otherwise. All applicants will be notified in writing once the position is filled.
FOR INFORMATION CONTACT: Human Resources Office, Northwest Iowa Community College, 603 West Park Street, Sheldon, Iowa 51201; 712-324-5061, ext. 113, or 1-800-352-4907; or e-mail: lheatherly@nwicc.edu.
NONDISCRIMINATION IN EDUCATION: It is the policy of Northwest Iowa Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact one of the Equity Coordinators at Northwest Iowa Community College, 603 West Park Street, Sheldon, Iowa, room D427A or room B203, email equity@nwicc.edu, phone number 712-324-5061, extension 113 or extension 137; or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695 FAX: (303) 844-4303, TDD 800-877- 8339 Email: OCR.Denver@ed.gov.