Payroll Clerk

Job Description: Payroll Clerk/HR Support

Position Summary

The Payroll Clerk is responsible for processing accurate and timely payroll for employees across the organization while ensuring compliance with federal, state, and local payroll regulations. This role supports the HR team by maintaining payroll records, managing payroll-related reporting, and assisting employees with payroll questions and concerns.

The ideal candidate is detail-oriented, organized, confidential, and experienced in multi-state payroll administration.

Key Responsibilities

Payroll Administration

Process weekly, biweekly, or semi-monthly payroll for all employees accurately and on schedule.

Review and verify employee time records, deductions, bonuses, commissions, and payroll adjustments.

Ensure compliance with company policies and payroll procedures.

Maintain payroll records and employee earnings data.

Process garnishments, child support orders, levies, and other payroll deductions.

Coordinate payroll changes including new hires, terminations, pay rate adjustments, and benefit deductions.

Compliance & Reporting

Ensure payroll practices comply with federal, state, and local labor laws and tax regulations.

Prepare payroll reports for management, accounting, and audits.

Assist with year-end payroll processes including W-2 preparation and reconciliation.

Support workers’ compensation audits and unemployment claims as needed.

Maintain confidentiality of employee payroll information.

Employee Support

Respond to employee payroll inquiries in a professional and timely manner.

Assist employees with payroll-related forms, direct deposit changes, and tax withholding updates.

Work collaboratively with HR and Accounting teams to resolve discrepancies.

HR Support

Provide administrative support to the Human Resources department as needed.

Assist with onboarding and offboarding processes, including new hire paperwork and employee file maintenance.

Maintain accurate employee records and HR documentation.

Support benefits administration, enrollment changes, and employee communications.

Assist with recruiting coordination, interview scheduling, and candidate communication.

Help ensure compliance with company policies, employment laws, and HR procedures.

Support employee engagement initiatives, training coordination, and HR projects as assigned.

Systems & Process Improvement

Maintain payroll system accuracy and employee data integrity.

Identify opportunities to improve payroll efficiency and accuracy.

Assist with payroll system updates, testing, and implementation projects.

Qualifications

Required Qualifications

Associate degree in Accounting, Finance, Human Resources, or related field preferred.

2–5 years of payroll processing experience.

Experience processing multi-state payroll.

Strong understanding of payroll laws, taxes, and compliance requirements.

Proficiency with payroll software and Microsoft Excel.

Strong attention to detail and organizational skills.

Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

Experience with construction, field service, or hourly workforce payroll environments is a plus.

Experience with HRIS and timekeeping systems.

Skills & Competencies

Accuracy and attention to detail

Time management and deadline driven

Problem-solving and analytical thinking

Strong communication and customer service skills

Ability to work independently and collaboratively

High level of integrity and confidentiality

Work Environment

Primarily office-based with standard business hours.

Compensation & Benefits

Competitive salary based on experience

Health, dental, and vision insurance

Paid time off and company holidays

Retirement plan options

Equal Opportunity Employer

NGS is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees. We are dedicated to fostering a respectful and supportive work environment.