Affordable Housing Leasing Coordinator

Who we're looking for:

At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We have an exciting opportunity for an Affordable Housing Leasing and Compliance Coordinator, to join The Douglaston Companies. If you are looking to work in a collaborative and supportive environment but also be challenged in your role, we welcome you to apply!

Why Choose The Douglaston Companies?

Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.

Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.

Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.  

What you will do:

 Leasing & Applicant Support

• Maintain applicant records and track applicant statuses
• Enter and maintain applicant guest card activity in Affordable Housing Software (i.e. Yardi, Housing Connect 2.0, Pronto Housing)
• Schedule intake, leasing, and move-in appointments
• Maintain and update waitlists, leasing trackers, and documentation statuses
• Assist with running applicant screening and tracking screening results
• Assist with move-in coordination and scheduling

Subsidy & Compliance Support

• Assist with subsidy package preparation, follow-up, and status tracking
• Coordinate collection of subsidy-related documentation from applicants, agencies, and internal teams
• Support the submission and processing of subsidy paperwork and related lease-up documents
• Track subsidy approvals, effective dates, and outstanding items, escalating delays as needed
• Assist with rent and subsidy-related administrative follow-up to support timely move-ins and ongoing occupancy

Administrative & Operational Support

• Prepare, organize, and maintain applicant and lease files
• Maintain accurate and consistent filing systems
• Assist with data entry, vacancy tracking, and internal reporting
• Draft and send routine internal and external correspondence
• Serve as a primary point of contact for shared inbox and phone inquiries, providing responsive, high-quality customer service and ensuring items are addressed or escalated appropriately
• Coordinate calendars, appointments, and general team scheduling
• Assist with preparing documents for leasing and operations

Additional Responsibilities

• Support broader affordable housing leasing and compliance initiatives as needed
• Provide general administrative support across the team
• Perform other duties as assigned

Qualifications 

• 1–3 years of relevant experience in NYC affordable housing, property management, leasing, or subsidy processing
• Working knowledge of leasing, applicant file management, and subsidy or recertification documentation processes
• Strong organizational, administrative, and follow-up skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency with Yardi Voyager and RentCafe (or comparable property management systems) 
• Strong written and verbal communication skills
• Strong attention to detail and follow-through are critical for success in this role

If you are looking for your next challenge, then this is your chance to join our team of exceptionally talented, creative, and innovative professionals. We want you!

Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individual's sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.

Our Companies

Since 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management.  Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development. Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine’s original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.

Douglaston Development: The driving force of our organization, Douglaston Development spearheads property acquisition and development strategies, while fostering relationships with stakeholders and working closely with communities to develop best-in-class properties. Levine Builders: Our construction management arm leads everything from pre-construction and construction management to final commissioning and close out, bringing the company's projects to fruition. Clinton Management: Clinton Management provides comprehensive property management services for developments completed by Douglaston Development and constructed by Levine Builders. Clinton oversees our diverse portfolio of moderate-income housing, luxury apartments, commercial, and retail properties

Benefits:

Health benefits package including medical, dental & vision plans Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs. Pet insurance for our furry family Mental health resources, such as counseling, are available to our team members Time off- Paid Vacation time, Paid Holidays, Paid Sick days Employee Referral Program Tuition & certification Reimbursement Hybrid work schedule with 4 days in office and 1 day remote (subject to your work location and role). Ask our recruiting team for more information!