Strategic Executive Assistant

We are a physical AI company deploying foundation models for robotics across manufacturing, agriculture, and mining industries.

We are looking for a highly organized, high-agency Strategic Executive Assistant to help manage executive communications, relationship tracking, scheduling, presentations, and operational coordination in a fast-moving deep technology environment.

This role goes beyond traditional administrative support. You will work closely with leadership to maintain continuity across communication threads, organize strategic information, and improve day-to-day executive operations.

Responsibilities

• Manage executive scheduling, calendar coordination, and meeting logistics
• Track ongoing communication and relationship threads across partners, customers, investors, and internal teams
• Draft, organize, and manage executive communications and follow-ups
• Create presentations, briefing materials, meeting summaries, and strategic documents
• Build and maintain highly organized operational systems in Notion
• Organize notes, action items, relationship histories, meeting contexts, and internal knowledge management workflows
• Coordinate priorities and follow-through across research, operations, partnerships, and leadership initiatives
• Improve executive workflows, communication systems, and information organization

Ideal Candidate

• Exceptional organizational skills and attention to detail
• Strong written communication and presentation abilities
• Deep proficiency with Notion is required
• Comfortable building structured systems for knowledge management, communication tracking, and operational coordination
• Able to manage ambiguity and rapidly shifting priorities
• High degree of discretion, ownership, and follow-through
• Technically curious and interested in AI, robotics, or frontier technology
• Proactive and capable of operating independently in startup environments

Preferred Qualifications

• Experience supporting founders, executives, or leadership teams
• Experience in startups, venture-backed companies, consulting, operations, or technology environments
• Familiarity with Google Workspace, Slack, Airtable, Linear, and CRM systems
• Ability to synthesize complex discussions into concise summaries and actionable next steps

What Success Looks Like

• Executive communications remain organized, responsive, and actionable
• Important relationship threads and follow-ups are consistently maintained
• Operational and strategic information is structured clearly inside Notion
• Meetings, presentations, and strategic initiatives stay coordinated and on schedule
• Leadership bandwidth is amplified through strong organizational and operational execution

Location

Hybrid

Compensation

Salary

To Apply

Please send:

• Your resume
• A short note explaining why you are interested in the role
• Examples of operational systems, dashboards, or workflows you have built in Notion
• Any relevant writing samples, presentations, or organizational systems (optional)