Human Resources Assistant

Job Title: Human Resource Assistant

Location: SAU

Reports To: Director of Human Resources

FLSA Status: Non-Exempt; 260 days/year

Recruitment Support:

• Assist in coordinating job postings on relevant platforms and websites
• Assist with scheduling interviews and communicate with candidates as directed
• Assist with the preparation and distribution of employment contracts and offer letters
• Attend job fairs as requested

Employee Onboarding and Offboarding:

• Facilitate the onboarding process for new hires, including paperwork completion and orientation
• Assist with the coordination of training sessions and orientation programs for new employees
• Process employee separations, including but not limited to exit interview facilitation, notifications to benefit providers and internal departments affected and all other necessary paperwork

Benefits Administration:

• Assist employees with inquiries related to benefits such as health insurance, retirement plans, and leave policies
• Assist with the coordination of the open enrollment period, communication of change in benefits to staff and attend on-site informational series as needed
• Maintain accurate records of employee benefits and ensure compliance with regulations
• Submit Workers’ Compensation First Reports of Injury 
• Assist with the management of Family and Medical Leaves 
• Assist with the management of accommodations as required under ADA

Record-Keeping and Data Management:

• Maintain and update employee records, both physically and electronically, including personal information, job details, and performance evaluations
• Prepare and maintain reports related to employee data, such as attendance, turnover rates, endorsement renewals, and demographic information
• Ensure confidentiality and security of HR documents and information 

Compliance and Policy Adherence:

• Stay updated on relevant employment laws, regulations, and school district polices
• Assist in ensuring compliance with federal, state, and local employment regulations

General Administrative Support:

• Provide administrative support to the Director of Human Resources, including scheduling meetings, managing correspondence, and maintaining office supplies for the department as requested
• Assist with special projects and initiative as assigned by Director of Human Resources 
• Assist other SAU Administrators when able and requested
• Assist with front office coverage as required
• Other duties as assigned

Skills:

Excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.   

Knowledge:

Knowledge of employment laws and regulations, particularly in the education sector is a plus. Proficient in Microsoft Office, Google products and HRIS software. 

Abilities:

Ability to maintain a high level of discretion and integrity when handling sensitive and confidential information. 

Working Environment:

The usual and customary methods of performing the job functions may require the following physical demands: some lifting, pushing, pulling, and fine finger dexterity. Generally, the job requires 70% sitting, 10% walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Experience:

Previous experience in human resources or administrative support role is desirable

Education:

Bachelor’s degree in human resources, business administration, or a related field preferred, but not required

Certification(s):

N/A