Executive Sales & Leasing Support Specialist (Transactions Coordination - Real Estate License Required)

ABOUT CPI

Commercial Properties Inc. ("CPI") is one of the Valley's most trusted and respected full-service commercial real estate brokerage, property management, and maintenance firms. We are also the only local member of CORFAC International, a global organization composed of leading real estate firms in each market — an affiliation that gives our clients access to worldwide research and exposure.

Established in 1981, CPI has spent more than 40 years growing our market share and client base to become a leader in the Phoenix Metro area. Our sustained growth through both up and down markets reflects the dedication, excellence, and business philosophy of the CPI team. We are capable, creative, and committed to delivering the very best in client satisfaction.

Our mission and success have always been built on service and teamwork. We value ethics, integrity, respect, continuous improvement, excellence, and fun.

We currently represent over 21 million square feet of commercial space for sale and/or lease, and provide property and association management for more than 210 properties — including industrial, office, medical, and retail — totaling over 12 million square feet. Our role is to represent our clients' needs in all aspects of buying, selling, owning, leasing, managing, and maintaining their commercial real estate assets and investments.

POSITION DESCRIPTION

The Executive Sales & Leasing Support Specialist (also referred to as a Senior Transaction Coordinator) will be part of a highly skilled administrative team that supports agents in running credit reports, preparing listing agreements, letters of intent, lease documents, sales contracts, and financial proformas. This individual will also work directly with clients, landlords, buyers, and tenants as the team navigates the various aspects of locating, marketing, leasing, and selling commercial real estate.

This role involves the coordination and preparation of legal documents and contractual language typically associated with real estate transactions. The ideal candidate will be comfortable interfacing with company and client attorneys, lenders, property managers, and outside agents. They must be able to exercise discretion and independent judgment when supporting agents on matters of significance, such as contractual terms and conditions for sales and leasing agreements.

Calendar coordination and appointment scheduling for the team will also be an important part of this role. Fielding, returning, and relaying calls between parties will be a frequent responsibility, making strong organizational and time-management skills essential for success in this fast-paced, dynamic environment. Excellent written and verbal communication, customer service skills, and technological proficiency are critical to excelling in this position.

An active real estate license is required.

POSITION REQUIREMENTS

• Minimum of 5 years of commercial real estate experience preferred; some combination of commercial with residential experience will be considered
• Contract preparation, drafting, revision, and review experience is a core component of this role
• College degree preferred; commensurate experience combined with a passion for the industry and a coachable, growth-oriented mindset will be considered
• Detail-oriented with proven problem-solving, organizational, and time-management skills; ability to adapt to shifting priorities as business needs dictate
• Able to work independently in a fast-paced, collaborative environment
• Strong interpersonal skills, including professionalism, a service-oriented approach, and trustworthiness
• Excellent verbal and written communication and active listening skills
• Standard schedule is Monday–Friday, 8:00 AM–5:00 PM; occasional availability outside business hours may be required based on business needs
• Ability to manage multiple projects simultaneously, prioritize quickly, transition between tasks, and handle frequent interruptions

COMPUTER SKILLS

• Microsoft Office: Word, Excel, and Outlook; Adobe Acrobat
• Typing 60+ WPM; 10-key by touch a plus

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS

While performing the duties of this role, the employee will regularly be required to stand, walk, and use their hands to operate tools, controls, and office equipment. The employee will frequently need to communicate verbally and listen attentively. Occasionally, the role may require reaching, stooping, kneeling, or crouching. Several times per year, the employee may be required to box and relocate files to onsite storage areas, which may involve lifting and moving boxes weighing up to 50 pounds.

The candidate must be able to thrive in a team-oriented, fast-paced environment with shifting priorities and accelerated deadlines.

CPI is an equal opportunity employer that values diversity in the workforce.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Experience:

• Contract preparation and review: 3-5 years (Required)
• Commercial real estate: 1 year (Highly Preferred)

License/Certification:

• An active Arizona Real Estate license (Required)

Work Location: In person

Please note this position is NOT eligible for sponsorship or relocation assistance. This is a role that requires prior hands-on working experience.