Part-Time Bookkeeper

Care Alternatives Inc. is seeking a detail-oriented and reliable Part-Time Bookkeeper to support our day-to-day financial operations. This role is responsible for maintaining accurate financial records, managing invoicing and payroll support, reconciling accounts, and assisting with month-end processes.

This is a hands-on position in a small, collaborative team environment, requiring strong organizational skills, accuracy, and the ability to communicate effectively with office staff and caregivers.

Key Responsibilities

Bookkeeping & Financial Records

• Maintain and reconcile general ledger accounts 
• Prepare journal entries as needed 
• Assist with month-end close processes 
• Generate and review basic financial reports (Profit & Loss, account reconciliations) 

Accounts Receivable & Invoicing

• Create and review client invoices, ensuring accuracy with schedules/timesheets 
• Submit invoices for approval and send to clients 
• Monitor aging reports and follow up on outstanding balances 
• Apply payments and reconcile AR accounts 
• Communicate AR updates and send client statements 

Accounts Payable

• Process vendor invoices and payment requests 
• Ensure proper coding, approvals, and documentation 
• Reconcile AP accounts and resolve discrepancies 

Bank & Credit Card Reconciliations

• Perform regular bank and credit card reconciliations 
• Investigate and resolve discrepancies 
• Maintain accurate transaction records 

Payroll Support

• Review payroll reports (hours, rates, accuracy) 
• Coordinate payroll processing with Admin and Scheduling 
• Assist with payroll entries and reconciliation 
• Generate payroll checks and reports 
• Track and maintain 1099 records 

Systems & Daily Financial Operations

• Use QuickBooks and MatrixCare to review and code financial activity 
• Apply payments and manage clearing accounts 
• Pull reports from banks and payment processors 
• Identify and resolve discrepancies or unusual activity 

Administrative & Operational Support

• Assist with special projects and general office tasks 
• Support scheduling team with visit and telephony review 
• Help monitor Mobile App usage and assist caregivers with onboarding 
• Maintain accurate client and caregiver records in MatrixCare 

Qualifications

• Bookkeeping experience (1+ year preferred) 
• Proficiency in QuickBooks (required) 
• Experience with MatrixCare or home health industry (preferred) 
• Strong attention to detail and organizational skills 
• Ability to manage multiple tasks in a fast-paced environment 
• Strong communication and interpersonal skills 
• Bilingual (English/Spanish) is a plus 

Work Environment

• Part-time position 
• Small, team-oriented environment (hands-on role) 
• Frequent interaction with office staff and caregivers 

Reporting Structure

• Reports to: Owner and CFO 
• Works closely with: Admin, Scheduling Team, and Office Staff