Executive Assistant & Office Manager

Executive Assistant & Office Manager 
Full Time
Reports to Managing Director, Founder

About the Role
This is an entry-level opportunity for a recent graduate seeking to build a career in operations, administration, and business management at a fast-paced creative agency. The role sits at the center of the organization and supports leadership, employees, and day-to-day office operations. It offers exposure to executive support, event planning, team programming, and strategic projects.

Key Responsibilities

Executive & Administrative Support

• Support the day-to-day needs of company leadership, including calendar management, scheduling, and task coordination
• Assist with travel planning and logistics
• Track and manage daily to-dos and priorities
• Help reconcile expenses, subscriptions, and company credit cards

Office Management (On-Site, 5 Days/Week)

• Serve as the primary on-site point of contact for the office
• Open and close the office, ensuring it is clean, stocked, and organized
• Manage office supplies, kitchen inventory, and general upkeep
• Coordinate mail, packages, and deliveries
• Oversee access to tools, equipment, and office systems
• Manage meeting rooms and office bookings across locations

Team & Culture Support

• Coordinate weekly team meals
• Plan and support employee programming such as happy hours, team events, and celebrations
• Assist with onboarding logistics for new employees
• Coordinate employee gifting and internal initiatives

Client & Hospitality Support

• Prepare for client meetings, including food, beverages, and setup
• Support in-office client experience and hospitality
• Support client and holiday gifting initiatives

Operations & Systems

• Support light IT coordination including software access and equipment tracking
• Help maintain organized systems for inventory, logins, and vendor coordination

Daily, Weekly, and Monthly Rhythm

Daily

• Open and manage the office
• Support leadership schedules and priorities
• Handle mail, deliveries, and office needs
• Ensure the office is fully stocked and functioning

Weekly

• Coordinate team meals
• Order supplies as needed
• Assist with time tracking and administrative reporting

Monthly and Ongoing

• Support events, gifting, and team programming
• Assist with expense reconciliation and subscriptions
• Contribute to strategic and operational projects

Qualifications

• Early career professional
• Highly organized with strong attention to detail
• Strong communication and interpersonal skills
• Comfortable managing multiple tasks and priorities
• Proactive, reliable, and eager to learn
• Interest in operations, business management, or agency environments

What This Role Offers

• Direct exposure to company leadership and operations
• Hands-on experience across multiple areas of a growing business
• Opportunity to grow into more senior operations or project management roles
• A collaborative and creative work environment

This role is ideal for someone looking to start their career in a dynamic, people-focused environment while gaining broad operational experience.