Administrative Assistant

The Children's Nature Playscape on Bronson Park is a non-profit organization under the fiscal sponsorship of the First Congregational Church. It has reclaimed and sustained a centrally located green space into a natural play area for the children of Kalamazoo. Through community partnerships and signature programming, Children’s Nature Playscape provides families opportunities to foster holistic child development by creating quality nature-based educational programming in the urban core of the city. 

Our team is looking for a mature, equity-minded individual to assist the Executive Director in data collection, communication, marketing, scheduling and day to day needs of the organization.

Variable Work Schedule 

The work schedule will be flexible with a range of 10-15 hours per week with more hours needed during the summer open season. Work will be completed as a hybrid with some functions available from home and some required in-person hours. In addition, there will be regularly scheduled meetings with the Executive Director and the rest of the leadership team.  Workspace will be provided.

Essential Functions 

• Maintain organized systems around staff and volunteer scheduling and communications  
• Act as the first responder to scheduling conflicts or last-minute staff absences, reaching out to staff and/or volunteers to find available replacements
• Create reports for visitor attendance and demographics and other beneficial data
• Assist in organizing and inventorying necessary supplies for program and site needs
• Monitor company emails and answer questions or redirect to appropriate staff members
• Perform marketing tasks such as updating local calendars and social media posts to reflect program offerings
• Assist organizational leaders in various day to day tasks and site preparations
• Monitor weather and inform staff of risk or early closures per The CNP Weather Closure Guidelines 

Desired Qualifications / Skills 

• Proficiency in use of Google Suite features
• Good organization skills and professionalism (punctuality, clear and compassionate communication, meeting deadlines, being proactive where possible, etc.) 
• Confidence and self-awareness, knowledge of who you are, what you need, and what you have to offer 
• Values and interpersonal skills centered in diversity, equity and inclusion 
• Ability to work with others and spend time outdoors in nature on the playscape site 
• Must pass a background check to be hired.