Proposal Coordinator

Job Title: Proposal Coordinator

Role Overview

This role is responsible for identifying, preparing, and submitting bids across multiple platforms on a high-volume basis. This is a production-focused position centered on speed, accuracy, and consistency.

The primary objective is to submit as many complete, compliant bids as possible within deadlines using internal templates and AI-assisted tools.

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Key Responsibilities

· Monitor multiple bid platforms daily (state, municipal, federal, and private RFP boards)

· Identify and qualify opportunities aligned with company services

· Prepare and submit bids using internal templates and AI tools

· Ensure all submissions are complete, accurate, and meet requirements

· Track all opportunities and submissions in an organized, consistent manner

· Meet daily and weekly submission targets

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Performance Expectations (KPIs)

This role is measured strictly on output and execution:

· Bids Submitted: Target volume per week (to be defined based on scope)

· Accuracy/Compliance: Zero missed requirements or incomplete submissions

· Turnaround Time: Speed from opportunity identification to submission

· Organization: Clean tracking of all bids, statuses, and deadlines

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Requirements

· Strong attention to detail and ability to follow structured processes

· Ability to work efficiently in a high-volume, deadline-driven environment

· Comfortable using AI tools and technology to improve speed and output

· Strong organizational and time management skills

· Ability to work independently with minimal direction

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Success Profile

The right person for this role is:

· Fast and efficient

· Detail-oriented without overthinking

· Comfortable with repetitive, process-driven work

· Motivated by hitting clear, measurable targets