Programming Assistant

Position Title: Programming Assistant
Semester/Year: 2026-2027 Academic School Year
Total Positions Available:  3-5
Supervisors: Colleen Kolb
Pay rate: Current hourly minimum rate
Hours per week:  5 hours (up to 8 hours/week when there is an event)
Start Date: August 31, 2026
End Date: May 3, 2027

Description:
The CGE annually hires 3-4 students (semester study abroad alumni) to work in the Center for Global Education as Programming Assistants. We are looking for organized, mature, detail-oriented, and culturally aware individuals who would like to learn more about international education while supporting the administrative staff of the CGE. This is a beneficial experience and resume-building opportunity for all majors and career interests.

Each Programming Assistant (PA) will be responsible for work on special projects and a variety of clerical duties as indicated below. Programming Assistants are expected to maintain professionalism, respect, competency, and confidentiality at all times while representing the CGE over the phone, in digital communications, and in-person. 

Applicants must be available for a minimum of 5-6 hours per week during office hours (Mon - Fri, 8:30am - 5:00pm). Limited programming hours required on some nights/weekends (approx. 8-12hrs/semester). Must be able to meet deadlines and prioritize assignments from multiple staff. Applicants MUST have previously studied abroad on a CGE semester-long study abroad program.

Responsibilities:

General tasks assigned to all PA’s:

• General publicity: putting up signs, sending out emails, tabling, etc.
• General office work: email, computer work, photocopying, filing, phone coverage
• Attend HWSabroad Information Session, Acceptance Event, and other evening events each semester (2-3 hours per event; approx. 8-12hrs/semester total)
• Communicating with students currently abroad to collect photos and work for the CGE to use as marketing materials
• Legacy Projects: A year-long, unique project to leave your mark on the office
   

PA Specialty Projects: 
(an individual specialization chosen after being hired as a PA)

• Social Media & Takeover Tuesday Coordinator: Coordinates outreach to students currently abroad, including organization and implementation of “Takeover Tuesday” posts on Instagram. Controls the CGE social media presence and manages the marketing schedule and materials. Creates weekly social media schedules, coordinating with all other PAs.
• Global Ambassador Coordinator: Organizes the CGE Global Ambassador program (returned students/international students who volunteer with our office). Organizes events & panels with student ambassadors to promote the CGE, ensures all ambassadors fulfill their program requirements
• Video Production Coordinator: Organizes CGE filming and creates videos to promote the CGE. Photographs/films CGE programming and events. Designs informative materials for students in the pre and post study abroad phases. 
• Podcast Coordinator: Manages the podcast, “Across the Globe: The HWS Study Abroad Experience”. This includes coordinating student guests to be interviewed, working with the Digital Learning Team to use the on-campus podcast recording space, hosting the podcast for recordings, editing recorded podcasts, and posting completed podcast episodes.
• Global Café Coordinator: Manages the organization and logistics of the Global Café event series, including date setting, room reservations and collaborating with Sodexo for any catering needs, generating supply lists, and contact with students leading each event.
• Student Outreach Coordinator: Coordinates general outreach to students to expand interest in studying abroad. Connections could include assisting with classroom visits, residence hall floor meetings, club outreach, public speaking at CGE events, and more. This specialty focuses on first-year students but may include targeted outreach to students in all class years. 
• Athletics Student Outreach Coordinator: Coordinates outreach to HWS student-athletes regarding study abroad opportunities; connect with student-athletes who have studied abroad to help them share their experiences with others; outreach to student-athletes interested in studying abroad to explain the process, resources, and connecting them with other students.
• International Exchange Student Coordinator: Coordinates outreach to students currently abroad plus outreach and outings with the international exchange students (including welcoming them, letting them know about events/activities on campus, and driving/leading exchange student outings throughout the year).

Qualifications: 

• Previous participation in a semester-long study abroad program and demonstrated interest in promoting international education
• Independent and self-motivated
• Outgoing personality, confident public speaker
• Excellent interpersonal communications skills, especially one-on-one with other students
• Attention to detail
• Desire to promote international education at HWS and engage with the campus community through events and social promotion
• Experience working or volunteering with diverse communities on campus preferred

Application Instructions:

Apply via the CGE portal here: https://global.hws.edu/index.cfm?FuseAction=Programs.ViewProgram&Program_ID=10160
Applicants will be contacted by the hiring supervisors to set up an interview after completing an application by the deadline of June 1, 2026.

Students hired into on-campus jobs must complete federal employment paperwork, including the Form I9. Students must present original documents indicating they are eligible to work in the U.S. Photocopies of documents cannot be accepted. Students should ensure they have their documents on campus or have a plan to get their documents to campus if they are hired to work on campus.