Financial Team Assistant

Physical Sciences Dean’s Office – Financial Team Assistant 

Job Description

The UCI School of Physical Sciences is seeking a self-motivated and detail-oriented undergraduate work-study student with strong computer skills to assist with invoicing and billing for 12 research facilities, as well as provide occasional front office desk support.

Duties

• Collect recharge invoices from research facilities. 
• Route internal billing invoices via DocuSign to Dean’s Office financial analysts. 
• Retrieve approvals and verify account information using internal databases. 
• Input invoices into the Kuali Financial System (KFS) billing system. 
• Set up new customers in KFS for external billing invoices. 
• Record invoice details in internal Excel usage spreadsheets. 
• Assist with managing the general facility inbox and responding to internal and external users. 
• Provide occasional front desk support. 
• Assist with miscellaneous administrative tasks as needed. 

Qualifications

• Dependable with strong communication skills and basic office experience. 
• Detail-oriented with strong organizational skills. 
• Strong Excel skills, including formulas and list creation. 
• Comfortable working with numbers and problem-solving. 
• Self-motivated, organized, and able to work independently. 
• Able to recognize when to ask questions or seek guidance. 
• Open-minded and willing to learn.  
• Available to work during Summer Break. 
• Must have work-study in the academic year.

Schedule & Salary

• Approximately 10 hours per week 
• $16.90 per hour