City Clerk

Posting Date: 04-21-26 

Position: City Clerk 

Classification: Full-Time 

Closing: First Review of Applicants 05-14-26 

Wage: $80,000 - $83,500 + comprehensive benefits package

The City of DeWitt is seeking a qualified individual for the position of City Clerk. The city is looking for an ambitious, energetic and creative person to be a part of the City of DeWitt. The City Clerk position requires independence and organization. This position is an in-office position. The person selected for the position will be rewarded with a very competitive compensation, full benefit package, including MERS Hybrid Pension Plan, matching HCSP, health, dental, vision benefits and much more, and the opportunity to work with great people, in a great setting. A full description of the position can be found at www.dewittmi.gov/job-postings/ and on the two following pages. Please submit a resume and letter of interest to the Attention of: Daniel Coss, City Administrator, 414 East Main Street DeWitt MI 48820 or dcoss@dewittmi.gov Electronic submittals are preferred. Questions about the position can be directed to Daniel Coss, 517-669-2441.

Summary of Duties: Under the policy guidance of the Mayor-City Council and in accordance with the City Charter and administrative policy of the City Administrator, the City Clerk is the clerk for City Council, chief elections and voter registration officer, custodian of city records and city seal. 

Essential Job Functions: An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 

1. Functions as the clerk for City Council and Planning Commission and responsible for giving notice of its meetings, attending all meetings of the council, and keeping a permanent, written or printed journal of its proceedings in the English language. Maintains a record of all ordinances, resolutions, and actions of the Council. 

2. Responsible for the administration of all elections held in the city, election staff training and registration of city voters. 

3. Maintain all city records as provided by law and ensure the city follows the record retention as provided by federal, state, and local laws or ordinances. 

4. Ability to administer all oaths required by state law, the city charter and the ordinances of the city. 

5. Performs certification by signature of all ordinances, resolutions, and minutes enacted or passed by the Council and performs other duties required by state or federal law, the city charter, the Council and ordinances of the city. 

6. Responsible for the city seal and affixing it to all documents and instruments requiring the seal and attest to the same. Custodian of all papers, documents, and records pertinent to the city, the custody of which is not otherwise provided by the City Charter. 

7. Assists in the preparation of the annual budget and makes recommendations to the City Administrator or their designee on purchases for the City Clerk department. 

8. Keeps abreast of legislative or regulatory developments, new administrative techniques, and current issues through continued education and professional growth. Maintains cooperative relations with peer agencies and other governmental units. Attends conferences, workshops, and seminars as appropriate. 

9. Assist with cash receipting and utility billing. City Clerk 

10. Assist public, customers at the front counter. 

11. Other related duties as assigned. 

Required Knowledge, Skills, Abilities and Minimum Qualifications: 

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. 

This position requires an Associate Degree in Business, Public Policy, or related field. Certification as a Municipal Clerk (MiPMC and accreditation by the Bureau of Elections is desired, but not a requirement. Experience with BS&A and Microsoft Office software, municipal accounting, and election administration; and excellent organization skills. 

The duties and responsibilities which are set forth in this document are described to meet the general requirements of the position and are not to be considered an all-inclusive list. Therefore, additional related duties may be assigned and this job description may be revised from time to time to reflect changes in the operations and responsibilities of the city. The City of DeWitt is an equal opportunity employer which does not discriminate on the basis of race, creed, color, age, sex, religion, physical attributes, disability or national origin. 

Physical Demands and Work Environment: 

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to communicate in person and on the phone. The employee frequently is required to work at a computer terminal, operate a calculator, work with, file and retrieve written documents, attend meetings, and work at the front counter. The employee is occasionally required to make public presentations. The employee must frequently lift and/or move items of light weight. 

While performing the duties of this job, the employee regularly works in a business office setting. The noise level in the work environment is usually quiet. 

Note: This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Persons will follow any other instructions and perform any related duties, as may be required by their manager or supervisor.