Seasonal Administrative Assistant

The Teton County Fair & Fairgrounds is looking for a seasonal Administrative Assistant to join the team this summer!

Must be available to work during Fair week, July 18th - July 26th. 

SUMMARY: Performs clerical, bookkeeping, and office support duties for an assigned work group; processes files and records, and updates computer database; provides information and assistance to customers. 

Provides front-line public assistance, processes forms and records, sells tickets, assists with social media content creation and posting, runs department errands, and provides administrative support to the Fair Board, Fair & Fairgrounds Manager, and Senior Administrative Assistant.

PRIMARY DUTIES AND RESPONSIBILITIES:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required.  The job description is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Performs basic clerical and administrative support duties for assigned work group within scope of authority and training, and in compliance with County policies and quality standards; duties may vary according to job assignment.
• Updates and maintains a variety of electronic and paper files, records, reports, and documents.
• Receives documents, technical records, and applications; checks documents for validity and accuracy of information; files paperwork and enters data into department computer systems; reports discrepancies to supervisor.
• Provides a variety of clerical and office assistance duties; makes and distributes copies; schedules meetings; processes mail, correspondence, invoices, and other documents.
• Updates statistical information, reports, and technical documents.
• Provides customer service, information, and assistance to visitors and others having business with County; responds to requests for information within the scope of authority.
• Supports the relationship between the Teton County staff and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and County staff; maintains confidentiality of work-related issues and County information; performs other duties as required or assigned.

Specifically, this position will:

• Perform department-related errands as assigned, including delivering Fair books, picking up orders, and transporting materials within the community.
• Supports high-volume operations during Fair week (July 18 – July 26) and performs duties in a fast-paced, high-energy work environment.
• Sells event tickets; processes payments and maintains accurate transaction records.
• Assists Fair contestants with forms, applications, and required documentation; reviews materials for completeness and accuracy.

MINIMUM QUALIFICATIONS:

Education and Experience:

• High School diploma or GED equivalent
• Up to 1 year of clerical, administrative support, and computer experience
• Experience working around livestock or in agricultural settings preferred.
• Experience with Etix or similar ticketing software preferred but not required.
• Experience creating and managing social media content preferred.
• Comfort working around livestock is preferred. 

Required Licenses and Certifications:

• Must possess a valid Wyoming/Idaho Driver’s License and maintain an acceptable driving record.

Required Knowledge of:

• County policies and procedures.
• Basic office practices and procedures.
• English usage, spelling, vocabulary, grammar, proofreading, and punctuation.
• Customer service principles, standards, and methods.
• Applicable policies, procedures, and regulations covering specific areas of assignment.
• Basic principles of record keeping and records management.
• Standard and specialized computer software applications and internet technologies.  
• Basic cash handling and ticketing procedures.
• Social media platforms and basic digital communication practices.

Required Skills in:

• Operating standard office equipment, and business computers with standard software applications.
• Entering information into a computer system with speed and accuracy.
• Making mathematical calculations with speed and accuracy.
• Providing effective customer service and dealing tactfully and courteously with the public.
• Following verbal and written instructions.
• Establishing and maintaining effective working relationships with County staff, Fair Board members, and the public.
• Communicating effectively verbally and in writing.

Work Environment:

• Work is performed in a standard office environment.
• Schedule is Monday - Friday 8:00 AM - 5:00 PM.  Position is expected to run from May - August
• May occasionally be asked to lift and carry materials weighing up to 50 pounds.
• Position may require exposure to outdoor conditions, livestock, dust, noise, and varying weather conditions