Accounts Payable/Receivable

Position Summary:
The Accounts Payable/Receivable position ensures smooth daily operations by managing administrative, financial, compliance, and facilities functions. This role provides critical oversight of vendors, licensing, and general office administration, reporting directly to the Director of Operations.

Key Responsibilities

Compliance, Risk & Insurance

• Licensing: Manage the annual renewal of three (3) C.S. Business licenses and designer tax certificates.
• Insurance Oversight: Manage all company insurance renewals (Workers’ Comp, GL, Auto) and coordinate with ownership and brokers.
• Subcontractor Compliance: Verify and maintain up-to-date Certificates of Insurance (COI) for all subcontractors.
• Audits: Lead the annual workers' compensation audit and facilitate fire/safety inspections.

Financial & Accounting Support

• Receivables/Payables: Process customer payments, prepare vendor deposit requests (PPW), and execute ACH payments.
• Reconciliation: Reconcile monthly credit card statements against receipts and verify vendor invoices against purchase orders.
• Reporting: Assist with monthly financial close activities, including the preparation of sales and expense tracking reports.

Facilities & Operations Management

• Vendor Management: Negotiate terms and schedule essential services (janitorial, fumigation, waste management).
• Infrastructure: Oversee Keycom technology systems (phones, door access) and serve as the primary liaison for IT and software vendors.
• HR Support: Manage employee personnel files, track required certifications, and facilitate new-hire onboarding and orientations.
• Safety: Ensure broader safety compliance, including OSHA postings and facility permit renewals.