Licensing and Marketing Coordinator

Gateway Licensing is hiring a Licensing and Marketing Coordinator to work full-time, on-site role based in Manhattan, NY, at our client's offices. Our client is a New York based apparel company that operates a portfolio of high-velocity brands including Dickies, Von Dutch, Perry Ellis, Southpole, Warner Brothers, etc.

Objectives

• Establish a key role in the internal movement, tracking, reporting, submissions, and all communications within Client for licensing.
• Build relationships and communicate with all external licensing partners (Licensors and Licensees)
• Create and update/improve all Licensing SOPs

Reports To the Following:

• Reports to Manager
• Partners and communicates with President and Owner

Daily Activities to Perform
As a Licensee Coordinator:

Manages all Company Licensed brands in partnership with Manager

• Submit all required reporting requests on time for Licensors (Placements, Forecasts, Finance, etc.)
• Partners with Sales and Art/Design to understand current activities and timelines.
• Partners with Art/Design on all Submissions and artwork requests.
• Partners with Sales to fill out and finalize all reporting requested by Licensor.
• Assists Operations/Finance in quarterly royalty reporting and payment schedules. 
• Assist Manager on any Licensor requests/updates.
• Assist Manager on any presentations required for Licensing.
• Schedules and sets agendas for all Licensing status meetings internally and externally.
• Organizes all data, contracts, information, and communications on Client server to serve as depository records and for ease of access.

As a Licensor Coordinator:
Manages the family brands Licensing in partnership with Manager.

• Delivers regular communications and updates to current Licensees.
• Routes internally all Licensees submissions for timely approval and denials.
• Organize all data, contracts, and communications on Client server to serve as depository records and for ease of access.
• Updates regularly all Brand PowerPoints and Brand guidelines with new activities and visuals
• Partners with Operations/Finance to secure all Licensee reports, royalties, and payments.
• Requests and collects semi-annual forecasts from licensees using forecast template.
• Schedules and sets agendas for all quarterly and semi-annual meetings with Licensees.
• Schedules and sets agendas for all quarterly and semi-annual meetings for Licensing internal review with key Client members.

As a Marketing Coordinator:
Manages social media platforms and websites and helps to identify and execute new marketing opportunities.

• Builds and manages brands’ social media calendars.
• Manages and updates brands’ websites.
• Identifies new possible marketing opportunities and presents to manager
• Executes agreed upon marketing plans