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Administrative Assistant II

North Tahoe Fire Protection District
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The North Tahoe Fire Protection District is currently accepting applications for a current job opening from qualified individuals for the position of Administrative Assistant II.   The eligibility list established from this recruitment will be used to fill a current vacancy.

The Administrative Assistant II is an advanced-level position based on experience.  This position performs all distinguishing characteristics of the Administrative Assistant I position. Additionally, performs essential functions of the District, including but not limited to, the Clerk of the Board, Grant Financial Compliance, Payroll, acts as lead administrator of the District’s website and various essential software programs, etc.   Performs other duties as assigned. 

Incumbents must be able to work in a standard office environment which requires the ability to exert a small amount of physical effort in sedentary to light work. This involves moving around an office setting.  Requires sufficient hand/eye coordination to perform semi-skilled movements such as writing, filing, typing, using a calculator, using a computer, and other office functions. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is assigned to a 40-hour workweek and is classified as a “Miscellaneous” and confidential employee.

The Administrative Assistant II is an at-will, non-exempt, non-safety member of the District, receiving direction from the Director of Finance & Administration or designee.

Examples of Duties:

The Administrative Assistant II will:

  • Perform general office support duties such as opening and routing mail; typing, faxing, and filing; preparing correspondence; duplicating and distributing various written materials as requested; answering incoming telephone calls and transferring accordingly. Coordinates maintenance of office machines for the District
  • Greet the public, secure their needs, help, and/or refer them to the appropriate District staff or appropriate agency. Communicate effectively with co-workers, supervisors, County Staff, and citizens of the District verbally, as well as, in writing
  • Assist with basic Human Resources and office administration duties, reports, and correspondence
  • Assist with the maintenance of files, including the filing of accounts payable, general ledger journals, accounts payable documentation, board packets, and other miscellaneous filings
  • Assist in performing a variety of essential accounting functions for the Fire District. Reviews invoices and reports for accuracy and appropriate authorization; enters and verifies appropriate codes for invoices in the accounting software system to produce payment; prepares payments for finance and mailing; files invoices with backup. Prepares and delivers bank deposits when funds are received. Updates personnel accrual hours and salary in the appropriate software and leave tracking reports and reconciles the District credit card accounts. May assist in the preparation, or prepare, and process CalPERS reporting and payments 
  • Collects monies for Mitigation fees directly from permit applicants. Processes paperwork and fees collected for deposit. Input all information in the appropriate software.  Maintains effective communication with the Fire District’s Fire Marshal in resolving any discrepancies found after a review of calculations on permits issued
  • Clerical duties and plan intake for the Prevention Department
  • Act as District Clerk of the Board. Compiles information and prepares the Board of Directors Agenda and packet to include resolutions, ordinances, and other documents and correspondence for the Board of Directors’ Regular Monthly meetings, as well as any Special meetings. Administers the posting, distribution, and tracking of agendas, notices of meetings, and legal publications. Attends Board of Directors Regular and Special meetings and prepares minutes.  Prepare, attest, record, certify, and maintain ordinances and resolutions, documents; and administer the Oath of Office function pursuant to State Law. Prepares other correspondence for the Board of Directors
  • Assist the Board of Directors with the Election process. Acts as Elections Officer for the District
  • Act as filing officer for Statement of Economic Interests and Campaign Statements in compliance with laws monitored by the Fair Political Practices Commission (FPPC)
  • Act as lead administrator of the District’s website and various essential software
  • programs
  • Prepare required billing, analysis, reports, and backup for monthly, quarterly, and yearly grant reporting
  • Prepare and process the payroll reporting file
  • Performs various projects and other duties as assigned
  • Acts in the position of “Custodian of Records”. Prepares documents per legal requests and subpoena and mails to appropriate law firm
  • Assists with the maintenance and facilitation of District Grants
  • Performs purchasing functions as to the procurement of District uniforms and accessories, office supplies for all departments; contacts vendors, verifies costs, places orders, tracks and verifies receipt; keeps records regarding purchases
  • Updates and maintains Training Software to track District’s ongoing training program. Follows up with Division Chiefs and appropriate supervisors for any lapsed certificates/credentials

Typical Qualifications:

Minimum Requirements

  • Minimum of 18 years of age
  • AA in Business, Accounting or equivalent or five years increasingly responsible bookkeeping, secretarial or administrative experience
  • Current CPR certification to the Health Care Provider level (required 60 days after employment)

* Must be provided with the application
 

Preferred and Desired Qualifications

  • Experience in grant compliance
  • Experience working for a special district or fire district or other public agency 
  • *Specialized training in computers
  • *Specialized training in office systems
  • Experience as Clerk of the Board
  • Experience using specialized software (i.e. staffing programs, training programs, etc.)  
  • Experience maintaining a website

* Please provide with the application, under supplemental attachment, if applicable

Supplemental Information:

The selection procedure will include an application review, a panel interview, and a chiefs’ interview.

Application review will tentatively occur during the week of May 18, 2026. Applications will be scored based on the minimum qualifications as well as the preferred and desired qualifications, and only the top five applicants will move on to the interview process.

Panel interviews will tentatively occur on May 27 and 28, 2026. Chiefs’ interviews will tentatively occur during the week of June 1, 2026.

Applicants who are offered employment are subject to a Live Scan, background investigation, drug and alcohol screening, and physical assessment. Employment is contingent upon passing the Live Scan, background investigation, and drug and alcohol screening.

Interested candidates should complete the online District application linked below using the Neogov.com website. With the online application, attach a letter of interest, resume, and copies of required and applicable certifications. 

Neogov District Application - https://www.governmentjobs.com/careers/ntfire

All required material must be submitted prior to 3:00 PM, May 14, 2026. Mailed, in-person, or faxed applications will not be accepted.