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Admin & Sales Coordinator

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AMERICAN SUPPLY

Admin & Sales Coordinator

Operations | Full-Time | Doral, FL

 

 

Reports To: VP of Operations

Compensation: $47,000–$52,000/year

Schedule: Full-time | Monday–Friday | On-site

 

ABOUT AMERICAN SUPPLY

American Supply (AMSU) is a wholesale distributor of welding supplies serving customers across Latin America, and the Caribbean. We move product fast and hold high standards - every order must be right, every time.

 

ROLE SUMMARY

We are hiring an Admin & Sales Coordinator to support our warehouse, sales, and administrative operations. This is a cross-functional role that bridges order management, quoting support, and QuickBooks data entry. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced distribution environment with physical and office-side responsibilities.

 

KEY RESPONSIBILITIES

  • Process and track customer orders from quote to shipment confirmation
  • Support the sales team with quote preparation and follow-up under established pricing guidelines
  • Enter and maintain data in QuickBooks Desktop (orders, invoices, inventory updates)
  • Communicate with customers and vendors regarding order status, shortages, and delivery timelines
  • Maintain accurate records for inbound and outbound shipments
  • Assist with accounts receivable follow-up and invoice reconciliation
  • Coordinate with warehouse team to confirm order accuracy before shipment
  • Support daily warehouse log entry and reporting
  • Perform general administrative tasks: filing, data entry, correspondence

 

REQUIREMENTS

  • 1–3 years of experience in an administrative, sales support, or operations coordinator role
  • Proficiency in QuickBooks Desktop (required) - ability to enter invoices, run basic reports, and manage orders
  • Strong attention to detail and accuracy in data entry
  • Bilingual (English/Spanish) is required- customer and vendor base is bilingual
  • Comfortable working in a warehouse-adjacent environment
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Professional communication skills - written and verbal

 

WHY JOIN AMSU?

  • Cross-functional role with visibility into operations, sales, and finance
  • Stable, full-time position in a growing distribution company
  • Direct impact on customer experience and operational accuracy
  • Collaborative team environment with strong leadership support



For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://recruitmentsolutionsgroup.isolvedhire.com/jobs/1747907-607200.html