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Senior Administrative Associate

Genentech
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Join Our Team: Senior Administrative Associate

We are seeking a dynamic, proactive individual to join Drug Metabolism & Pharmacokinetics (DMPK) department at Genentech. In this Senior Administrative Associate role, you will be the backbone of our team, building community and providing high-level support in a scientific environment.

 

The Impact You’ll Make

  • Executive Support: Masterfully manage and prioritize calendars for multiple Directors, coordinating seamless in-person, virtual, and hybrid meetings.
  • Event Orchestration: Coordinate onsite and offsite meetings with the department Principal Administrative Business Partner, including catering, materials preparation, and logistics.
  • Operations & Finance: Assist with expense reports, manage the group purchasing card, and ensure the team has the necessary office equipment and materials.
  • Global Coordination: Arrange travel and schedules for domestic and international guest speakers and consultants, ensuring all required documentation for healthcare providers is met.
  • Team Connectivity: Maintain vital department resources like org charts, coordinate office moves, and streamline operational processes.
  • Key Collaborative Support: Serve as an essential resource for the department’s Principal Administrative Business Partner, provide coverage to the broader administrative team as needed.

Who You Are

  • A Technical Expert: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Mail, Calendar, Drive), as well as Zoom and WebEx.
  • A Master Communicator: Skilled at drafting professional correspondence and adapting presentation materials for all levels of staff.
  • Adaptable & Driven: You manage multiple projects with minimal supervision and handle sensitive information with total discretion.
  • Problem Solver: You possess exceptional organizational skills and a dedication to high-quality customer service.

Qualifications

  • Experience: 4+ years of high-level administrative experience.
  • Education: BS/BA degree; OR an AA with 4 years of experience; OR a High School Diploma with 8 years of experience.
  • Industry Bonus: Experience with Genentech is a plus.

Why Join Us?

This is a contract-to-hire opportunity to become an indispensable part of a team where your contributions are valued and your professional growth is nurtured.

Ready to apply? Send your resume to DMPK-Applications-d!