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Youth Programs Coordinator

Assemble
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In-House Programs Youth Coordinator

FLSA Status: Exempt

Job Status: Full Time

Salary range: 48,057 – 52,311

 

To Apply: Interested applicants should apply via this form linked here  by 11:59 pm EST Monday, April 20. This application form is the first interview. Please upload your resume and 3 references into that form.  For the second interview, applicants will be asked to share a 20-minute version of a lesson that exemplifies their teaching styles. Those who self-identify as members of marginalized communities are encouraged to apply.  If you need assistance with the application, email devon@assemblepgh.org. No phone calls, please.

 

In-House Youth Programs Coordinator Responsibilities: The In-House Youth Programs Coordinator (“Youth Programs Coordinator”) is responsible for planning, coordinating, and executing the youth programs that occur at Assemble’s 4824 Penn Ave Location, which includes Assemble Afterschool, Day Camps, Summer Camps, and Saturday Crafternoons. This person collaborates with Assemble Teachers to deliver STEAM-based programming and lessons. They are responsible for coordinating the youth programs’ logistics, such as transportation, guest expert coordination, student/family communication, registration, and creative theming aspects of workshops. They actively engage to build a culture of making and inquiry, expanding on Assemble’s pedagogy. They are also at the heart of building relationships with youth and families, connecting them to resources beyond Assemble. They work with and report back to the In-House Programs Manager on Assemble’s current program offerings, to explore new program opportunities, and to help expand organizational capacity to fulfill its mission and vision. They are also expected to work collaboratively with all staff and cover teaching for their coordination as needed.  

 

About Assemble: Assemble envisions a world where learning and creating are transformative experiences and where all people are equipped with the tools to make a difference, together. We use learning as a tool to create a more equitable future for youth and adult learners in the Pittsburgh region and beyond. Our mission is to build confidence through making, connect learners, makers, technologists, and artists, and nurture agency in learners. Learn more about us at our programs at assemblepgh.org

 

Reporting Structure: In-House Programs Manager (“Program Manager”)

 

Defined terms:

Afterschool - Week-long programs that run Tuesday through Thursday, 3 pm - 6 pm during the school year, typically between Labor Day and Memorial Day. Serves youth in grades 1st - 9th

Girls MakerNight - Monday after-school program geared towards youth who identify as girls, non-binary, or trans youth

Crafternoons - Weekly Saturday workshops from 1-3 pm during the school year. Serves youth in K- 5 grades

Day Camps - Day-long programs that run from 9 am - 4 pm on days that students do not have school over the school year. Assemble follows the Pittsburgh Public School Calendar

Summer Camps - Week-long programs that run Monday through Friday, 9am - 4 pm, throughout the summer, typically 9 weeks from mid-June to mid-August

Pre and Post Camp - Extra care time provided to parents to drop off their students at 8 am for Pre Camp and pick up by 5pm for Post Camp. This is offered for both Day and Summer Camp programs.

 

Job Duties and Expectations:

This position will coordinate In-House Youth Programs such as Afterschool, Girls Maker Night, Crafternoons, Day and Summer Camps. The primary responsibilities include:

  • 40% - Coordination of Youth Programs
  • Coordinate youth programs and attend coordinator meetings
  • Coordinate with the teaching team to ensure lesson plans are assigned and written ahead of program time
  • Update In-House Calendar with lesson plans and dates
  • Coordinate field trip opportunities for day camps and summer camps
  • Meet and collaborate with the teaching team and Program Manager, clearly communicating any needs and issues
  • Maintain a clean environment and perform any program setup and cleanup
  • Coordinate with Program Managers regarding the use of available materials and submit material requests in advance of program workshops or camps
  • Answer incoming calls and emails, direct/follow-up as needed
  • Lead family outreach, manage email correspondence regarding updates, and build relationships with families and the community
  • Lead program transportation needs and coordinate the distribution/collection of permission forms
  • Build relationships with guest experts for workshops and coordinate workshop visits
  • Assist the Program Manager in coordinating food distribution
  • 25% – Curriculum Development and Recruitment Materials
  • Develop contemporary and contextual themes for Assemble programs
  • Write and/or adapt curriculum using best practices in STEAM and Maker education
  • Write program lesson plans in collaboration with co-teachers
  • Lead the design of program goals and logistics
  • Develop program blurbs/summaries and outreach materials for the marketing team, including images for registration pages, social media, and paper flyers
  • Update the Assemble website with youth programs information, registration pages, and the Monthly Theme calendar
  • Attend and contribute to marketing and communication meetings
  • 10% - Program Delivery and Youth Engagement
  • Substitute and assist as a Lead Teacherand facilitate the delivery of STEAM lessons, as needed
  • Manage students’ behavior while promoting a positive learning environment 
  • Remain aware of and adhere to program recruitment, registration, and reporting timelines
  • Maintain professional interactions with co-workers, makers, students, onsite contacts, parents, and other points of contact necessary to conduct programs
  • Assist the Assemble staff with students during free time, lunch, and recess
  • Welcome students and families at Assemble and build relationships
  • Foster relationships with makers, students, community members, partners, and parents/guardians
  • Encourage student engagement and connection to Assemble programs, as well as ways to take learning further
  • 10% - Program Documentation and Data Collection
  • Collaborate with the Evaluations Manager and In-House Programs Manager for data collection, including but not limited to, participant attendance records, prepare medical/release forms, evaluation forms, pre/post student surveys, photo documentation of program activities, student quotes, food program recordkeeping requirements, and other quantitative and qualitative data.
  • Manage the completion/collection of weekly program debrief forms from teachers
  • Monitor sign-in/out attendance during programs and update electronic records
  • Perform program data entry, as needed
  • Assist the Program Manager in the Department of Human Services  and other funder observation visits
  • 10% - Leadership and Professional Development
  • Serve as a team leader to program staff, providing guidance and support
  • Ensure that program staff are following best practices and meeting program goals
  • Attend required compliance state training for the Summer Food Programs
  • 5% – Advance Assemble vision, mission, and values
  • Represent Assemble at events and presentations
  • Model behaviors that continue to build Assemble culture
  • Contribute to the continuous improvement of Assemble and our programs
  • Attend board meetings, fundraisers, and events as requested by Executive Director
  • Perform other duties as required and assigned

 

Job Qualifications: 

 

Knowledge/ Skills & Abilities:

  • Strong desire and ability to learn and share knowledge is required
  • Able to adapt to unplanned events or unexpected changes quickly and professionally
  • Great customer service skills
  • Able to demonstrate genuine care (empathy) and concern for the well-being of students
  • Ability to talk with anyone who walks through the door and be welcoming
  • Strong collaboration skills and must be reliable
  • Competent with Email, Google Drive, and Google Docs
  • Excellent and effective written, verbal, and nonverbal communication skills.
  • Attentive to detail to uphold the quality and goals set for Assemble’s programs
  • Ability to communicate with a range of people from children, teens, parents, peer Assemble Teachers, Assemble managers, and other provider liaisons
  • Able to build relationships and connections with diverse makers, artists, and technologists across Pittsburgh
  • Effective mediation skills and the ability to work through conflict
  • Commitment to anti-oppression work
  • Attentive to culturally relevant pedagogy and restorative justice methods
  • Must have weekend and Friday evening availability
  • Must have a valid driver’s license, State ID, or Passport
  • Must have reliable transportation
  • Must be able to adapt to flexible work hours and the environment with evolving program priorities
  • Must have current clearances for PA Child Abuse, PA Criminal Record, FBI, PA Department of Education Clearance, and Mandated Reporter Certificate

 

Education/ Experience:

  • Teaching or professional work experience in a nonprofit organization is preferred
  • Bachelor’s degree preferred and or equivalent work experience in an out-of-school or educational setting.
  • Experience with STEAM or Maker Education preferred, both low and high-tech
  • Background and comfort working with youth of diverse identities and experiences
  • Lesson plan and curriculum writing experience preferred
  • Working knowledge and interest in youth-oriented computer programming languages (e.g. scratch, Minecraft, etc.), robotics, VR, AR, AI,  microcontrollers (Makey Makey), rapid prototype methods like the laser cutter and 3d printers, in a learning environment is preferred

 

Working Conditions/Physical Demands:
While performing the duties of this job, the employee should be able to:

  • Perform light work - exerting up to 20 pounds of force frequently and/or lifting no more than 20 pounds at a time, with frequent lifting or carrying of objects weighing up to 10 pounds. Potential to carry and lift program materials.
  • Ability to see, hear, talk, and perform tasks requiring manual dexterity and visual acuity; sit, stand, walk, and other similar tasks requiring physical activity.
  • Ability to operate standard office/computer equipment.

 

Assemble, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Assemble expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Assemble’s employees to perform their expected job duties is absolutely not tolerated.