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Fiscal Coordinator 1

Oregon State University

Fiscal Coordinator 1

Oregon State University

Department: Financial Strategic Svcs (QCU)

Appointment Type: Classified Staff

Job Location: Corvallis

Recommended Full-Time Salary Range:

Job Summary:

This recruitment will be used to fill one full-time Fiscal Coordinator 1 position for the Financial Strategic Services department at Oregon State University.

Financial Strategic Services is responsible for providing payroll, financial and administrative services to college and administrative units. The position provides support in the interpretation, development and implementation of policies and procedures and plays a critical role by performing analysis, auditing, projections, budget management and recommending financial solutions.

The position communicates college, university, state and federal policies and guidelines to departments.

This position will have frequent interactions in person, telephone, Zoom, and via email with Directors/Unit Heads, staff, faculty, central university business partners, college administration and outside vendors to exchange information, collect data, make recommendations, secure approvals, and solve problems. This position operates autonomously within parameters set forth by management.

The position will report to a manager within Financial Strategic Services. To be successful in this role the incumbent must:

• Ensure high standards of accuracy and precision and be highly organized.

• Be articulate with excellent verbal and written communication skills.

• Be result orientated, with demonstrated ability to problem solve.

• Have the ability to build and maintain collaborative relationships across a wide stakeholder group.

• Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.

• Comply with the systems and standards when dealing with internal and external customers.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

60% Budget & Fiscal Analysis and Reporting

• Conducts fiscal planning, forecasting, analyses, budgeting, reporting, and financial system oversight and recommends solutions to primary stakeholders.

• Prepares initial budgets and quarterly reporting; monitors and analyzes budget status throughout the year.

• Generates variance reports to highlight problems and provide solution using detailed record research, revenue and expenditure statements and forecasting, extracting financial data and reports to university’s financial system and analysis and interpretation of reports to administrative units and other sources.

• Provides current and historical budget, revenue, and expenditure data.

• Collects information, makes recommendation and implements budget decisions.

• Communicates budget and financial information to stakeholders including department heads.

• Create, maintain and modify reports using Excel, Banner, CORE and/Jaspersoft.

• Prepare specialized reports and studies as requested.

35% Accounting and Fiscal Management

• Monitors and reconciles various funds including, but not limited to, Education and General, grants, self-support and foundation accounts.

• Interprets University and agency guidelines and policies and acts independently to determine the correct application of these guidelines to accounts.

• Prepare, compile and provide a variety of fiscal reports, utilizing the university’s financial systems.

• Tracks errors through the accounting system; submits request for correcting journal vouchers, assign appropriate account codes and activity codes and ensure proper audit trail.

• Submits budget changes to the Accounting Service Center and coordinates with OSU Office of Budget and Resource Planning.

• Oversees and ensure compliance with rules and regulations within all areas of business including payroll, purchasing, travel, budget and research activities.

• Scholarship and OSU foundation reimbursement administration: Assist with questions on scholarship and foundation reimbursement for units.

• Monitors and reconciles general ledger funds and accounts assigned.

• Submit request for labor distributions for payroll corrections.

• Review and approve purchase requisitions and journal voucher entries in Banner and/or BennyBuy as needed.

• Coordinates fiscal year-end closing activities to ensure proper closing of the books and meet year-end deadlines.

• Responds to financial issues with internal and external customers.

• Serves as liaison between central partners and assigned unit.

5% Miscellaneous Duties

• Participates in committees and workgroups.

• Participates in goal settings, development, and monitoring of metrics within the DFA .

• Provide back up support for coworkers as needed.

• Suggest improvement to workflow and process improvements.

• Participates in training and professional development activities.

• Perform other duties as assigned by supervisor.

What You Will Need

Commitment to promoting an inclusive work environment.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Strong analytical skills.

• Strong written and oral communication skills.

• Ability to work independently and in a team environment.

• Proficiency in Excel, including ability to design clear and adaptable spreadsheet using formulas, tables, and pivot tables.

• Knowledge of Cost Accounting Standards and governmental and fund accounting.

• Knowledge of Banner, BennyBuy, BennyHire, and CORE .

• Experience with multiple fund types (E&G, Statewide Public Service, Auxiliary Enterprise, Designated Operations, etc.).

Working Conditions / Work Schedule

Office environment. Pressure to meet deadlines with competing priorities. May involve the need to work hours above the normal business day. This position, with supervisor and/or director approval is open to a hybrid (onsite and remote work) work schedule.

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: Noah Carrillo at noah.carrillo@oregonstate.edu or 971-337-5673

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.

To apply, please visit: https://apptrkr.com/7056364

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