Administrative Assistant

This position will remain posted until filled. 

Location: KDA Headquarters in Manhattan, Kansas.

Position Summary & Responsibilities:

• Answering phones and greeting visitors. 
• Perform a variety of office administrative tasks such as, but not limited to scanning and faxing documents, making copies, shipping packages, ordering supplies, etc. 
• Process daily mail, identify and sort documents, then follow the proper workflow procedures for processing each document type.
• Maintaining the program’s main email account, making appointments for the program, managing program’s calendar to schedule events as needed. 
• Receive and log complaints into the tracking system, transcribe complaints with technical detail, and assign complaints to the appropriate staff member.
• Review submitted inspection reports, evaluate for correctness while logging inspection report errors (if any), entering data from inspection reports into the program’s data systems. 
• Create records for new companies and new technicians which also includes printing and mailing licenses to the service company after the application has been approved by the administrator.
• Create and mail invoices for licensing, seminars, and various services. 
• Update and post electronic forms and documents.

Minimum Qualifications:

• Professionally minded individuals with at least one year of direct experience in general office, clerical and administrative support work.  Candidates may also qualify through a combination of relevant work experience, education, training or certification. 
• This position must perform routine office tasks such as sitting, reading, examining documents, and viewing a computer for long periods of time.
• Physical ability to stand for long periods of time and crouch occasionally.
• Excellent organizational skills with knowledge and proficiency in Microsoft Office Products and tools.
• Excellent written and verbal communication skills required.
• Experience with data entry and database management.
• Must be able to work independently collecting and compiling information from a variety of resources. 
• Must be able to learn, read, and comprehend written directions, policies, statutes, and regulations.
• Employee must have a valid Class C (or higher) Kansas driver’s license or equivalent license from another state. Employee is responsible for maintaining an acceptable driving record to safely drive a state vehicle and be willing and able to fulfill all job-related travel normally associated with this position.