Secretary - Circuit Courts

Department:                               Fifth Division Circuit Court

Position Control Number:           0405-001

FLSA Status:                              Personal Staff not subject to FLSA

Safety Sensitive Designation:    This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:       No

Opening Date:                            April 6, 2026                            

Closing Date:                             April 12, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically

and reasonably feasible.            

An Equal Opportunity Employer

JOB SUMMARY:  To provide secretarial and administrative support to the staff of the Pulaski County Circuit Court.

Attention: certain duties are particular to case type and court and may not be performed by all employees. For example, relieving the Receptionist and escorting juveniles and parents. 

ESSENTIAL JOB FUNCTIONS:

     * Answers the departmental telephone to provide information and assistance to callers.

     * Performs receptionist duties in the greeting and screening of visitors.

     * Relieves the Receptionist as needed.

     * Prepares accounts payable vouchers for bills or items purchased for the department.

     * Drafts correspondence, memoranda, and various forms for the Judge and staff.

     * Prints letters on letterhead as requested by Judge and prepare envelopes for mailing.

     * Enters orders signed by the Judge.

     * Opens and distributes mail.

     * Checks mailbox in clerk’s office and distributes daily.

     * Makes travel arrangements and registers the Judge and court staff for seminars as required.

     * Prepares payroll time sheets for court employees.

     * Establishes and maintains confidential files of court employees' leave information.

     * Serves as backup to the Trial Court Assistant if absent by assisting the Judge during court.

     * Requests information from schools regarding juvenile performance and attendance.

     * Escorts Juveniles to Intake for verification of personal information.

     * Escorts parents to counsel with Intake Officer.

     * Assists Bailiff with providing jury biographical information to attorneys.

     * Scans in jurors during jury orientation and on the day of trial.

     * Validates parking tickets of jurors.

     * Assists Law Clerk and Trial Court Assistant with reports upon request.

     * Processes citizen’s complaints; checks prior convictions and police reports.

     * Maintains office records and inventory of supplies.

     * Prepares necessary documents to ensure inmates are transported to and from the court.

SECONDARY DUTIES AND RESPONSIBILITIES:

     * Performs other related duties as required.

PERSONNEL SUPERVISED:  None

WORKING CONDITIONS:  Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

     *

          + Considerable knowledge of legal terminology, the court system, legal procedures, and practices.

          + Considerable knowledge of the preparation and maintenance of legal documents and case files.

          + Considerable knowledge of office practices, procedures, equipment, and terminology.

          + Some knowledge of basic mathematics.

          + Ability to maintain detailed accurate record-keeping systems.

          + Ability to communicate effectively in writing.

          + Ability to handle confidential materials in a reliable manner.

          + Ability to prepare numerical reports.

          + Ability to attend work regularly and reliably. 

          + Skill in the operation of and data entry into a computer.

          + Skill in the use of a computer and applicable software including EXCEL, Word, Contexte, etc.

PHYSICAL REQUIREMENTS:

     *

          + Ability to communicate orally in person and by telephone.

          + Digital dexterity is needed for keyboard operation.

          + Visual acuity is necessary for use of a computer screen.

EDUCATION AND EXPERIENCE:

Completion of high school or GED equivalency; considerable clerical work experience with record keeping in a legal, court system, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.