Office Support - CHP

Position Type: Federal Work Study And Non work Study

Essential Duties and Responsibilities:

• This Graduate Assistant position in the College of Health Professions 
• The Dean's Office provides support to the Director of Finance and Business Operations. The office support role focuses on document integrity and data management.

Core Responsibilities

1. Spreadsheet Development & Maintenance:

• High proficiency in Excel: Must be comfortable building spreadsheets from scratch and maintaining data integrity.
• Update spreadsheets to record invoice payments and track expense and travel reimbursements.

2. Document Digitization & Management:

• Scan and index documents, including invoices, receipts and reimbursements, ensuring they are uploaded to the correct folders to a centralized Shared Drive.
• Maintain a logical digital filing structure that adheres to university audit and record-retention standards.
• Prepare and submit authorized payment requests and supporting documentation to the Accounts Payable department.

3. Office Supply & Inventory Management:

• Organize and maintain the central office supply area, ensuring items are logically grouped (e.g., writing tools, paper products, and technical accessories) and clearly labeled for easy access.
• Monitor stock levels of office supplies and proactively identify when supplies are running low.
• Order business cards and name badges as requested for faculty and staff.

4. General Office Support to assist with other administrative duties as needed 

Requirements

Minimum Qualifications:

• Must be currently enrolled in a graduate degree program.
• Extremely high attention to detail and ability to perform repetitive tasks with accuracy.
• Proficiency in Microsoft Office (Word, Excel)
• Understanding of data confidentiality, privacy, and FERPA regulations.

Anticipated Schedule: 

• 4-5 Days - Maximum amount of hours allowed for Summer (35-40 Hours)

Job Contact:  

• Paula Nranian – (313) 993-2452 - nraniapa@udmercy.edu