Police Secretary III

GENERAL PURPOSE

Performs a variety of routine administrative and advanced secretarial duties as needed to expedite the administrative processes and procedures of the Police Department.

ESSENTIAL FUNCTIONS

Promotes and follows the City's mission statement, values and expectations.

Performs confidential secretarial and clerical functions for department staff; types all administrative material and correspondence including reports, letters, memos, special bulletins, schedules, documents etc.; composes correspondence, reports, statements, memoranda, and other material requiring judgment as to content, accuracy and completeness; takes and transcribes confidential dictation and special correspondence; takes and transcribes minutes.

Assists to maintain various personnel records; distributes and collects department timesheets, calculates hours worked and overtime; apprises payroll of proper payment amounts; performs leave accounting, posts vacation and sick leave accrual and usage; balances accounts.

Operates computer terminal as needed to create, maintain and retrieve various law enforcement statistics, reports and information; maintains various files, documents and records; maintains alpha and numeric files for each file item and updates as needed; may prepare various state and federal reports showing department activity; maintains records of departmental fixed assets, tracks costs, purchase dates and depreciation.

Maintains calendar; schedules meetings and appointments; apprises supervisors of activity schedule and coordinates with department management.

Maintains sufficient understanding of other department secretarial positions to perform essential functions in their absence.

Receives and enters work orders for all vehicle maintenance needs; distributes maintenance schedules for vehicles describing maintenance activities for the period.

Performs general receptionist duties; receives and routes telephone calls; greets the public and directs to appropriate personnel; responds to questions and disseminates public information.

Performs other related duties as required.

MINIMUM QUALIFICATIONS

High school diploma or GED

(1) One year of specialized training provided through technical or business college;

(3) Three years of progressively responsible experience performing above or related duties;

OR

An equivalent combination of education and experience.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://laytoncity.applicantpro.com/jobs/4043436-699007.html