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AI-First Administrative Coordinator

Elite Education Group
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Elite Open School by Elite Education Group

Since 1987, Elite Education Group has been training generations of students and families around the world to achieve their American education dreams and be a part of the leadership class through long term, master-planned, well-rounded education. Our performance historically still is unmatched in the world. It is our historic mission to establish the quality systems of student development and success, building generations of children who will grow up to be the leaders of their communities, companies, and countries all over the world.

Elite Open School was founded in Southern California in 2015 to provide efficient and effective accredited learning for middle school and high school students in the United States and abroad. Through our education partners and learning resource centers, EOS has become a premier choice for blended education with the full range of UC Approved Courses and College Board approved APs. EOS is accredited by both the Western Association of Schools and Colleges (WASC) and Cognia (formerly AdvancED). 

The Role: Why AI-First?

This is not a traditional administrative role. We are looking for someone who sees every repetitive task as a problem to solve with AI. Your primary mission is to reduce complexity, time, cost, and burden across school operations by identifying, building, and maintaining AI-powered workflows and automations. You will be a part of the administrative foundation of our school and you will help us do it smarter, faster, and more efficiently than before.

We want you to figure out how to leverage the latest AI tools, integrations, and automations so that manual processes become automated pipelines, communication becomes streamlined, and our team can focus on what matters most: our students and their families.

Core Responsibilities

AI Workflow Design & Automation

  • Audit existing administrative processes and identify opportunities for AI automation and augmentation
  • Research, evaluate, and implement AI tools (e.g., ChatGPT, Claude, Zapier, Make, Notion AI, Google AI features) to streamline school operations
  • Build and maintain automated workflows for enrollment processing, student registration, data entry, withdrawals, and records management
  • Design integrations between school systems (SIS, LMS, email, Slack, Google Workspace) to eliminate manual data transfer and reduce errors
  • Create AI-assisted templates, auto-responses, and smart routing for common inquiries across email, Slack, and phone
  • Document all automations and workflows so they are reproducible, trainable, and scalable

School Administration (AI-Augmented)

  • Manage student information and data across school systems—using AI to flag inconsistencies, automate updates, and generate reports
  • Handle Elite Open School communications—leveraging AI drafting, summarization, and prioritization tools
  • Maintain thorough knowledge of EOS services and proactively surface relevant information to team members using AI-powered knowledge bases or internal chatbots
  • Support team projects by responding to requests for assistance, using AI to accelerate research, document creation, and task coordination
  • Oversee onboarding documentation and internal training materials—keeping them current and accessible, ideally through AI-generated or AI-updated resources
  • Provide general administrative and clerical support, continuously seeking ways to automate or semi-automate recurring tasks

Continuous Improvement & Reporting

  • Track time and cost savings generated by AI implementations and report on ROI to leadership
  • Stay current on emerging AI tools, trends, and best practices relevant to education administration and edtech
  • Proactively propose new automations and process improvements on a monthly basis
  • Train team members on new AI tools and workflows as they are deployed
    Ideal Candidate Profile

Mindset & Disposition

  • AI-curious and proactive—you experiment with new tools before being asked to
  • Growth mindset with a bias toward action and iteration
  • Comfort with ambiguity; you can figure things out without a playbook
  • Patience, sincerity, and compassion in student- and family-facing interactions
  • Genuine interest in growing within education and/or the edtech industry

Skills & Capabilities

  • Demonstrated ability to use AI tools (ChatGPT, Claude, Gemini, Copilot, or similar) for real work tasks—not just casual use
  • Experience with or willingness to quickly learn workflow automation platforms (Zapier, Make/Integromat, Power Automate, or similar)
  • Excellent written and verbal communication skills
  • Strong self-organization and attention to detail
  • Ability to present oneself professionally and thrive in a fast-paced environment
  • Familiarity with Google Workspace, Slack, and common SaaS tools

Qualifications

  • Bachelor’s degree or higher
  • US work authorization required
  • Portfolio, write-up, or demo of a workflow or process you’ve automated or improved using AI

Career Foundations & Growth Tracks

We expect our team members to grow and contribute year on year. Elite works with each employee to ensure personal development, diverse experiences, and notable growth in the following areas for graduate school or career transitions:

  • AI Operations & Process Engineering
  • Management – Hiring, Training, Team Development
  • Local or Regional Marketing
  • Business or Brand Development – New Campus Startup or Established Campus Development
  • Seminars and Public Speaking
  • Public or International School Relations
  • International Project Coordination
  • Technology – AI Implementation, EdTech Development, Google Services, Systems Integration

Compensation & Benefits

  • Full-Time: $35,000 – $45,000 annually
  • Monthly Salary with Structured Bonuses
  • Health Care
  • Career Building Foundation
  • Best Company Culture and Teamwork

More on Elite Open School: 

We at Elite aim to prepare students for the 4th Industrial Revolution already well underway around the world. Today we see unthinkable acceleration in robotics, automation, AI and machine learning, biotech, genomics, etc. The changes to come to global industry in the next 30 years demands we prepare our children for jobs and industries that may not even exist now with skills and minds to adapt. 

How will our children adapt and succeed in a wildly different future? Creativity. Creativity will mark the success and survival of our children if we are able to instill and train them with it. And it’s already happening - top schools and even Ivy League admission trends confirm creativity as the marker for potential to overcome challenges of the future. Advanced communication, problem solving, critical thinking, team-management, emotional intelligence, decision making, cognitive flexibility - All we want for our children stems from teaching creativity. 

How do we do it? We certainly cannot do it with the mass-literacy based education systems of the assembly line and mass production of the 1900’s. We cannot do it with students limited to rigid boundaries of traditional school systems across the world. We need a total shift, not just in thinking, but also in practice for a long-overdue modern education and the Elite Education Group, through its latest Elite Open School, is poised to lead the way to revolutionize efficient, effective schooling that is focused on creativity while retaining strong fundamental skills such as reading and writing. 

Elite Open School is uniquely “Open” to Creativity-Based Education. How? 

  • Languages - Our campuses and student bodies are multicultural and multilingual - this environment breaks students’ comfort zones at fundamental communication.
  • Campuses - We aim to expose our students to as many different social experiences as possible as soon as they are able.
  • Classrooms - Our schooling is not limited by walls or fences or limited to campus.
  • Courses - Our coursework is not limited by artificial grades but at student custom levels and desires through digital and adaptive curriculum in our blended learning system.
  • Time - Our students’ experiential learning opportunities are not limited by time
  • Speed - Each course taught and learned at individual’s speed, not collective or slowest in the room.
  • American College Prep - Through sister network of ElitePrep centers and services, students can explore or focus on their passions with the assurance that basic college preparation for Top 50 Schools is assured.

Elite Websites

  • eliteeducation.group
  • eliteopenschool.org
  • cfgltoday.org
  • eliteprep.com