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Public Safety Secretary

Cuesta College

Public Safety Secretary

Cuesta College

Salary: $51,252.00 - $62,292.00 Annually

Job Type: Full Time - 12 Months/ 100% FTE

Job Number: FY2526-00139

Location: San Luis Obispo Campus, CA

Department: Administrative Services

Closing: 4/29/2026 11:59 PM Pacific

Job Description Summary

DEFINITION

Under direction, serves as a secretary and receptionist to the Director of Public Safety/Chief of Police, to relieve the Director of routine administrative details, perform a variety of complex and responsible secretarial/clerical work; and to perform other related duties as required.

DISTINGUISHING CHARACTERISTICS

The Public Safety Secretary is distinguished from other classes in that an incumbent in the position serves as full-time secretary to the Director of Public Safety/Chief of Police for a majority of their time although she/he is also required to simultaneously serve as a receptionist to a public counter. An incumbent is required to possess extensive knowledge of college organization, programs, policies, and rules; and perform difficult, complex, and responsible secretarial/clerical work requiring the interpretation of written and/or financial documents, the ability to independently assemble data and information, and the ability to compile reports that require considerable independent judgment.

An incumbent in this position supports institutional effectiveness and student learning outcomes by serving as the first contact and main support for staff and students.

ABOUT THE COLLEGE

Where You Will Work

Serving all of San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. The main campus is located along scenic Highway 1, west of San Luis Obispo and east of the beaches of the Pacific Ocean. Cuesta College has a North County Campus in Paso Robles, and South County Center, in Arroyo Grande.

Who We Are

Equity, diversity, and inclusion are essential to our culture and the work we do. Cuesta College is proud to be a designated Hispanic-Serving Institution (HSI) committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified professionals, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion.

• Additional information about the college can be found at https://www.cuesta.edu/about/index.html

• The college planning documents can be found at https://www.cuesta.edu/about/collegeplans/index.html

• Our Student Equity Action Plan can be found at https://www.cuesta.edu/about/info/student-equity-initiatives/equity/index.html

• We offer comprehensive benefit options. Information about benefits can be found at https://www.cuesta.edu/about/human-resources/benefits/index.html

Essential Functions & Qualifications

ESSENTIAL FUNCTIONS

• Organize and oversee the day-to-day operation of the assigned office;

• Screen callers, secure and provide information;

• Serve as a receptionist, receiving and responding to general telephone, handle cash while performing monetary functions, and in-person inquiries referring to appropriate offices;

• Reconcile discrepancies and prepare parking reconciliation statements;

• Schedule appointments for administrator and supervisor;

• Compose letters and memos independently and from general directions;

• Interpret college policies and procedures to the public, staff and students;

• Assume responsibility for follow-through so that preparation for monthly or yearly activities is completed on a timely basis, including development and duplication of necessary forms, room reservations, and notify all concerned;

• Provide support materials and minutes for councils and committees;

• Assist in preparation of budget estimates;

• Independently assemble financial and/or program data and information required for reports; compile reports for administrator's review;

• Organize information and data; type and assemble reports for federal, state, and local agencies;

• Ensure department personnel remain compliant with Department of Justice (DOJ) and Peace Officers Standard and Training (POST) mandated requirements;

• Ensure state and federal mandated auditing requirements are in compliance;

• Review, record, and maintain various law enforcement data base information;

• Maintain all California law Enforcement Telecommunications System (CLETS) and National Crime Information Center (NCIC) training records;

• Coordinate department safety training through various agencies i.e.; S.I.P.E, FEMA, etc;

• Independently assemble and organize information and financial data for reports, operating manuals, and schedules;

• Perform and proofread data entry for college class schedule and/or catalog production regarding Public Safety;

• Maintain a variety of files, including materials for staff development activities, evening supervision, and program review; and

• Perform other related duties as required.

QUALIFICATIONS

Education:

Required

• Associate's Degree including one year of coursework in secretarial science, public relations, and record keeping;

• Experience may be substituted for the education qualification if the incumbent has three or more years of work experience at a professional level involving the essential functions of this position.

Experience:

Required

• Three years of increasingly responsible secretarial/clerical experience involving the essential functions of this position;

Preferred

• Secretarial/clerical experience in a school, community college or public safety environment preferred;

• Education beyond the minimum required may be substituted for experience.

Knowledge of:

• College organization, policies, rules, and programs;

• Modern office methods and practices, equipment, filing procedures, receptionist and telephone techniques;

• Principles of business letter and report writing;

• Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software;

• Correct usage of English, grammar, spelling, punctuation, and vocabulary; and

• District policies and procedures.

Ability to:

• Type 50 words per minute from clear copy;

• Ability to perform as a receptionist and cashier at a public counter;

• Maintain confidentiality of personnel matters;

• Establish and maintain cooperative working relationships with those contacted in the performance of duties; and

• Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities.

Physical ability to:

• Read and comprehend printed matter and text and data on computer monitors;

• Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email;

• Sit or stand for extended periods of time;

• Lift and/or carry 25 pounds; and

• Exert manual dexterity sufficient for keyboard and other office equipment operation.

Additional Information

REQUIRED DOCUMENTS TO APPLY

Candidates will be required to submit ALL of the required documents below when applying for this position. When uploading documents, PDF uploads are preferred.

• Cover letter;

• Resume;

ADDITIONAL INFORMATION

Cuesta College will not sponsor any visa applications.

San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/community/publicsafety/crime-information/clery-act.html

Cuesta College uses E-Verify as part of the I-9 process to verify the work eligibility of all new hires. E-Verify is an Internet-based system that compares information from an employee's Form I-9 to data from U.S Department of Homeland Security and Social Security Administration records. For further information, visit: https://www.cuesta.edu/about/depts/humanresources/Job_Opportunities.html

Interview Process Information

Selected applicants will be invited to attend a Zoom interview on Tuesday, May 19, 2026.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/7032450

The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129.

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