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Administrative & Accounting Assistant

ALTRES
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Ideal for candidates who enjoy both administrative support and hands-on accounting tasks in a collaborative, member-focused workplace.

Description

We are seeking a reliable and detail-oriented Administrative & Accounting Assistant to support daily administrative, accounting, and membership-related operations. This role is ideal for someone who thrives in a professional office environment, is comfortable handling financial transactions, and enjoys supporting members, contractors, and union activities.

Hours

Full-time, Monday-Friday, 8:00 AM-5:00 PM

Location

Honolulu, Oahu

Pay

$22 to $24 an hour

Responsibilities

  • Greet and assist incoming members, contractors, and applicants.
  • Process membership applications and related paperwork.
  • Manage incoming phone calls and emails; direct calls appropriately.
  • Answer questions regarding membership, payments, and employment status.
  • Provide out-of-work updates.
  • Scan, file, and maintain organized records.
  • Process cash, check, and credit card payments.
  • Prepare weekly deposits.
  • Enter deposits, expenses, checks, and sweeps into QuickBooks.
  • Reconcile monthly bank statements (cash, check, and credit card accounts).
  • Prepare weekly reports of completed tasks.
  • Assist with mailouts using folding and postage machines.
  • Coordinate monthly delinquent dues mailouts.
  • Process contractor lien releases.
  • Complete Unemployment 226 forms.
  • Assist with membership meeting preparation.
  • Occasionally help with meeting check-ins (may include evenings or Saturdays).
  • Reconcile hours for completed job targeting projects.
  • Participate in union functions and volunteer opportunities (community givebacks encouraged).
  • Light office cleaning and sanitization as needed.

Qualifications

  • Strong administrative and organizational skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Outlook, Excel, and Word.
  • Experience directing phone calls and handling inquiries professionally.
  • QuickBooks experience preferred.
  • Ability to handle confidential information with discretion.
  • Dependable, detail-oriented, and team-focused.