Office Administrative Coordinator
Job Title: Office Assistant / Administrative Coordinator
Location: Plano, TX
Job Type: Full-time, in-office
Physical Office Staff Size: 15–20 employees
Role Overview
We are seeking a reliable, organized, and proactive Office Assistant to support daily administrative operations in a small, fast-paced office. This role is critical in keeping the office running smoothly, supporting leadership, and ensuring a positive environment for employees and visitors
Key Responsibilities
Office Operations
- Maintain office supplies, place orders, and manage inventory
- Coordinate office maintenance, vendors, and service providers
- Ensure office cleanliness, breakroom supplies, organization, and functionality
Administrative Support
- Provide day-to-day support to leadership and team members
- Manage calendars, schedule meetings, and coordinate logistics
- Arrange logistics for Customer meetings
- Handle incoming calls, emails, and general inquiries
- Assist executives with day-to-day needs/errands
Front Desk & Coordination
- Greet visitors and manage front desk activities
- Handle mail, packages, and courier services
- Assist with onboarding logistics for new hires
Finance & Basic HR Support
- Assist with basic office expense tracking, invoices, and basic bookkeeping tasks
- Support payroll coordination and timesheet collection as needed
Project & Miscellaneous Support
- Assist with small projects, reports, and data entry
- Coordinate team events, lunches, and internal communications
- Support ad-hoc requests from management
- Be able to drive nearby as needed for furnishing and pickup supplies, coffee/Food etc.
Qualifications
- 1–3 years of administrative or office support experience
- Strong organizational and multitasking skills
- Good communication and interpersonal skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
- Ability to work independently in a small team environment
Preferred Traits
- Self-starter with a “figure it out” mindset
- Detail-oriented and dependable
- Friendly, professional demeanor
- Comfortable wearing multiple hats in a small office
Benefits (Optional to Include)
- Paid time off (PTO)
- Growth opportunities within the company
- Stable, collaborative work environment
Desirable - Bilingual (English / Spanish